Your Role
As a Project Coordinator you will provide coordination and administrative
throughout the life of the project from the initial proposal, through
various design phases, to project close-out.
What You Will Do
Consistently provide a high level of customer service to Gensler staff,
clients, vendors, business partners and guests while at times, being the
client interface.
Managing workload - prioritizing work, follow up of outstanding items, and
ensuring deadlines are met.
Provide coordination and administrative support through project phases:
Project Start-Up Tasks: Including contracts, RFP's/proposal letters,
work authorizations, creation and/or maintenance of project directories,
cloud-based file sharing sites, opening project and sub-project numbers.
Early Project Phases Tasks: Including but not limited to programming data
worksheets, consultant contracts, consultant work authorizations,
accurate project files documentation, project filing,
creation/maintenance of various spreadsheets, correspondence,
maintenance of logs (contracts, work authorization, consultant work
authorizations), Specifications.
Construction Documentation: QA/QC documents stamping and coordination.
Construction Administration: RFI and Submittal logging and tracking.
Responsible for assisting Accounting and Managers in assemblage of invoices.
Assistance with staffing and revenue plans.
Support managers with fees matrix, and updating matrix.
Request insurance certificates, coordinate and follow up with Legal and
Finance.
Schedule and coordinate meetings. Attend meetings, if necessary, for
taking minutes and documenting other information.
Organize, update, and file coordination of Microsoft Teams project pages
Special duties and projects, as assigned or necessary including management
and training of other coordinators.
Your Qualifications
3+ years of experience as a project coordinator or other similar
administrative role
Experience within an architecture or design firm (highly desired)
Bachelor's Degree preferred
Ability to effectively prioritize with strong time management skills in a
fast-paced environment
Superior verbal and written communication skills
Highly organized with a strong... For full info follow application link.
Gensler celebrates diversity and our commitment to creating an inclusive
environment for our colleagues. We are proud
to be an Equal Employment Opportunity and Affirmative Action employer of
choice. All aspects of employment decisions will be
based on merit, performance, and business needs. We do not discriminate on
the basis of any status protected
under federal, state, or local law. All qualified applicants will receive
consideration for employment without regard to race, religion,
color, national origin, sex (including pregnancy, childbirth,
reproductive health decisions, or related medical conditions), sexual
orientation, gender
identity, gender expression, age, status as a protected veteran,
status as an individual with a disability, genetic information, political
views or activity, or other applicable legally protected characteristics.
Women, minorities, individuals with disabilities and protected veterans are
encouraged to apply. We also consider qualified applicants with criminal
histories consistent with applicable federal, state and local law.
You may view our
Pay Transparency Statement, your EEO
rights under the law, and
EEO is the law supplemental information
on our website. Gensler
shares the right to work and
participates in the E-Verify program
in certain locations, as required by law.
Gensler endeavors
to make gensler.com/careers
accessible to
all applicants. If you
need assistance
or an accommodation due
to a disability,
you may contact us.