Shire Veteran Jobs

Description

We are looking for a diligent Administrative Assistant to join our team in El Monte, California, United States to ensure the efficient operation of our office and its branches. Your role will involve a wide range of administrative duties, including processing business licenses, managing company assets, and providing support at company events. This role offers a contract to hire employment opportunity and is a key function within our industry.

Responsibilities:

· Provide administrative support to ensure efficient operation of office and branches, such as preparing the Company’s holiday schedules, business hours and operation schedules

· Answer phone calls, schedule meetings and support visitors

· Assist in updating and maintaining business insurances, liquor licenses, contracts, registrations, and general business licenses for the Company, as well as existing and new branches

· Coordinate with local vendors to resolve office, warehouse facility, parking and other maintenance and facility cleaning issues

· Update, maintain, and coordinate a safety program based on OSHA and DOT programs

· Update and maintain leasing and/ or sales contracts for offices and Company autos, trucks, and equipment, etc.

· Ensure that the buildings and equipment are compliant with Health and Fire department regulations, and arrange and assist in regular inspections

· Update, manage, and facilitate the use of Company assets/ properties, including but not limited to autos, cell phones, equipment, etc.

· Manage auto accident and property damage claims and ensure correct reporting to appropriate vendors or parties

· Relieve receptionist during breaks and time off

· Create and maintain administrative documentations, records, and logs up-to-date; and provide clerical support to the department such as preparing office seating plans and telephone list, and preparing meeting minutes, etc.

· Handle internal and external requests and queries in a timely and appropriate manner

· Attend and support Company events and functions outside of normal working hours as required

· Order office supplies as requested by departments

Requirements

· High attention to details and multitasking

· Ability to work independently, prioritize and plan for work activities in a timely manner

· Be a good team player with ability to work cooperatively with others at all levels within the organization

· Ability to exhibit polite and professional communication via phone, e-mail, and mail

· Ability to adapt to frequent changes in assignments and workload

· Associate’s Degree or above required. Bachelor’s Degree in Administration or other relevant fields preferred

· 2+ years of experience in office administration preferred

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .