Description
The Office Manager keeps the office spinning right round by keeping our office
up to date, informed, and organized! If you're a master of office
procedures, we have a great opportunity for you! Our Interstate Logos
office in Lakewood, CO, is now hiring a new management team member to help
us enhance the Interstate Logo Program in the state of Colorado.
The purpose of the Office Manager is to oversee all office functions and
administrative responsibilities. This includes managing clerical staff,
maintaining payroll hours, and keeping closely informed on all Human
Resources (HR) company-wide policies and regulations. Additionally, the
Office Manager is responsible for all incoming and outgoing correspondence and
maintaining the integrity of processes pertaining to the Interstate Logo
Progra
The Interstate Logos division of Lamar Advertising is the largest provider of
contract logo signing and tourist-oriented directional signing (TODS)
programs, partnering with State Transportation Agencies since 1988.
Interstate Logos is a wholly owned subsidiary of Lamar Media Corp., which is
a wholly owned subsidiary of Lamar Advertising.
Want to hear more about Lamar? Check out these videos:
About Us
Giving Back Program
What you can expect from us:
A Monday - Friday, 8 am - 5 pm work schedule
An hourly rate of $22/ hour dependent on relevant experience and
qualifications
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays including Presidents Day and Juneteenth
A comprehensive 30 day training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize
your career potential
Multiple medical plan options
Dental and vision insurance
401K plan with company contributions for participation
Paid parental leave
Wellness program incentives such as medical plan premium holidays and HSA
contributions
What we are looking for in YOU:
Working knowledge of Microsoft Office Suite (Word, Excel, etc.),
experience with Database related applications, and the ability to learn and
become proficient with various company applications.
An aptitude with numbers and a working knowledge of accounting functions.
Strong organizational skills and experience with prioritizing duties and
meeting deadlines.
Excellent command of the English language, both written and oral. Ability to
converse with persons of various social, cultural, economic, and
educational backgrounds.
Requires continual monitoring and maintaining of customer and office
information.
Strong work ethic - someone who takes great pride in professionalism,
responsibility, and is proactive.
Must be able to work independently and as a team member.
Ability to use fax machine, copiers, and scanners.
Requires the ability to handle different challenges each day and adequately
prioritize those demands.
Education and experience:
A college degree in business, business administration, or related field is
preferred.
A minimum of 1 year experience in an administrative/office setting is
required.
Training in office management education preferred.
A Valid Driver's License is required.
Please note: Upon submitting your application, you will be asked to
complete an 8-15 minute personality assessment. This assessment compares your
professional soft skills to the skills required for success in this role.
Please answer honestly; this is not a test! Not completing this assessment
could result in disqualification from consideration for this position.
Candidates with a disability in need of an accommodation to fulfill our
application requirements should email .
A day in the life:
Oversee office clerical staff
Maintain accounts receivables (AR) for the company. This includes making
customer calls, sending correspondence, documenting information in company
system, reviewing AR reports and communicating with the sales department and
General Manager regarding past due accounts.
Responsible for entering and updating client information, accounts, and
contracts into company system.
Maintain accounts payable (AP) for the office. This includes processing
invoices, recording pertinent information, coding invoices to the correct
GL account, and submitting invoices to Corporate for payment.
Act as a liaison for corporate Human Resources (HR). This includes the
Affirmative Action process, submitting employee information, assisting
employees with benefit questions, worker's compensation, and assisting
any other human resource requirements needed.
Provide administrative assistance to all employees as needed, such as
assisting the sales department, preparing contracts, answering customer
questions or directing them to the applicable personnel, providing invoice
copies, or documenting messages as needed.
Provide information when requested from corporate departments (Payroll,
Human Resources, Credit, Accounts Payable, Accounts Receivable,
etc.) as needed
Completing Monthly Bank Reconciliation and compiling all banking documents for
corporate submission.
Run errands as needed, i.e., going to the post office and making banks
deposits.
Complete and assist any special requests/projects from General Manager,
Sales Manager, or Operations Manager.
Other duties such as:
Maintenance of OSHA logs and miscellaneous truck mileage reporting as needed.