This job was posted by https://joblink.delaware.gov : For more
information, please see: https://joblink.delaware.gov/jobs/1269672
Overview:
Are you ready to be a vital part of our finance team? As an Accounting
Assistant, you\'ll play a crucial role in ensuring smooth financial
operations by preparing accounts payable vouchers and processing
payments to our valued vendors. Under general supervision, you\'ll bring
your attention to detail and commitment to excellence to every task.
Responsibilities:
Maintains vendor listing and assigns vendor numbers. Picks up mail from
the Executive Assistants, mailroom and purchasing department daily.
Creates a batch for entering invoices. Calls or emails appropriate
departmental contact for accounting information for those invoices not
listing a purchase order. Enters those invoices into system (AP20.1) and
places on \"APP HOLD\" and sends for approval. Removes hold code when
invoice returned. Enters other matching invoices into system. Sends
those invoices to buyer if there are any quantity or item discrepancies
and enters note in purchase order. Reviews batch for out of balance.
Releases batch and posts to General Ledger. Runs and reviews MA126 (auto
match report) for those invoices requiring additional A/P intervention.
Runs cash requirement report (AP150) in report mode for selected paid
through date. Gets approval for dollar amount from Controller /
Accounting Supervisor or CFO. Makes changes if required and runs AP150
again in report mode. Gets final approval. Runs AP150 in update mode.
Prepares for check printing by loading check stock in printer. Runs
AP155 to create checks and prints checks and copy. Runs AP265 (cash
register, 3 copies (A/P, Accounting and CFO). Runs AP170 (payment
closing) to close payment cycle. Files reports appropriately. Sorts
checks alpha, purchase order purchase and over \$10,000. Gives to
appropriate staff. Matches invoices for over \$10,000 and those
requiring immediate signature to Supervisor for additional approval by
authorized signer. Matches remaining checks to invoices. Sends checks as
required. Files matched checks in appropriate vendor file. Maintains
files of paid invoices, accounts payable reports and the check register
in an organized filing system. Reviews vendor statements for past due
invoices. Research vendor problems and responds to vendors and
departmental requests regarding payments. Extensive work with Buyers to
resolve issues. Adheres to hospital policies, procedures, objectives,
quality assurance, safety and infection control standards.