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Position Title:Event Operations Coordinator
Job Group:Professional & Scientific
Required Minimum Qualifications:Bachelor’s degree
Preferred Qualifications:. Experience coordinating and executing complex, multi-faceted, large-scale events.
. Experience creating room layouts with diagramming software.
. Experience coordinating with multiple campus and community partners at one time.
. Experience providing customer service and support to clients or customers.
. Experience interpreting university policy and procedures
Job Description:
Ready to make your mark at the heart of Iowa State University's campus? As our Event Operations Coordinator, you'll lead the charge in creating unforgettable experiences at the Memorial Union. Whether it's a conference, convention, wedding, or gathering of up to 600 attendees, you'll be the driving force behind every seamless event.
As a hands-on leader, you won't just oversee event setup, but also play a key role in helping to lead a dynamic student building management team; you'll actively participate alongside your team, setting up chairs, tables, and stages. Collaborating closely with our expert event operations and custodial team, you'll problem-solve and use your creativity to handle issues that may arise to create unforgettable experiences that leave a lasting impression even after the event ends.
Your role is more than just managing events; it's about building relationships. You'll coordinate with multiple campus and community partners, ensuring every event exceeds expectations. Plus, you'll get the opportunity to oversee parking permit sales and the parking ramp, ensuring smooth operations throughout.
Join us at the Memorial Union and let's create memories that last a lifetime!
Scheduled Options:
Monday - Friday | 2:00 pm - 11:00 pm
Tuesday - Saturday | 6:30 am - 3:30 pm
Example of Duties• Plans, coordinates, publicizes, and implements events, conferences, conventions, meetings, etc.• Facilitates event production.• Coordinates logistics such as electrical, custodial, staging, lighting, sound, concessions, catering, security, transportation, and safety.• Coordinates event staffing, which may include hiring and supervising event staff.• Consults with clients on event planning.• Coordinates contracts and letters of agreement for services and events.• Markets services and venues to generate revenue.• Creates strategies to increase utilization, events, and services.• May assign work to other support staff.Level Guidelines• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode• Works on problems and issues of somewhat limited scope• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate• May lead projects of limited scope and complexity• May provide guidance to students
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS806
Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application.
Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program
Original Posting Date: April 25, 2024
Posting Close Date:May 12, 2024
Job Requisition Number:R14488
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.