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Position Title:Records Management Specialist - Ames National Laboratory
Job Group:Professional & Scientific
Required Minimum Qualifications:Bachelor’s degree and 2 years of related experience
Preferred Qualifications:Experience interpreting, comprehending, and developing processes in accordance with requirement and regulation documentation.
Experience managing multiple projects simultaneously with minimal guidance.
Knowledge of records retention policies related to government records (i.e., NARA requirements, DOE directives related to management of government records).
Experience implementing or maintaining a software solution.
Job Description:
Are you motivated working for an organization with a mission to improve the Nation and world? Do you possess great attention to detail and enjoy improving processes? Does working as a part of a team while also having a lot of autonomy sound appealing? If you answered yes, Ames National Laboratory may have your next career opportunity – serving as the Records Management Specialist. Ames National Laboratory is a Department of Energy (DOE) funded national laboratory operated through a contractual agreement with Iowa State University.
This position serves as the Records Management Specialist and point of contact for the DOE Ames National Laboratory Records Management Program, which operates in compliance with DOE Directives and the Code of Federal Regulations. The responsibilities of this position include Records Management program oversight; supervision of students performing scanning functions; developing standards for and overseeing the implementation of indexing and proper storage of emergency operating records, employee medical records, official personnel files, laboratory research notebooks, and all required departmental records; expanding and maintaining electronic records management software; serving as a resource to the entire Laboratory on records; and developing procedures to ensure that those records are maintained appropriately and securely based on federal records standards and retention schedules.
The successful candidate will be an outstanding communicator, both orally and in writing, to a wide range of audiences across all levels of the organization. The ability to partner with others will be critical as will the need to be organized while remaining agile. Attention to detail and the ability to interpret guidance are attributes key to success in this role, as well as a desire to help others understand and develop solutions for compliance with their records management responsibilities with minimal disruption to their other job responsibilities and passion for enabling research performed in pursuit of Ames National Laboratory and DOE’s mission and goals.
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS807
Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover Letter
3) List of Professional ReferencesIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: April 17, 2024
Posting Close Date:May 5, 2024
Job Requisition Number:R14503
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.