Administrative Assistant Senior
Apply Now
How to Apply
A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, in two pages or less, please let us know how this role aligns with your career aspirations and skill set. Submit both a cover letter and resume as one file (because of system limitations).
Summary
The Equity, Civil Rights, and Title IX office is seeking a candidate for the position of Administrative Assistant. Candidates for this position must have the knowledge, skills, abilities and experience needed to provide highly responsible and effective support in a leadership setting. Key skills include: accuracy and attention to detail, ability to input reports into a robust database and produce statistical reports, excellent customer service and diplomacy and the ability to handle sensitive matters in a discreet manner. The successful candidate will be working in a fast-paced environment with ever-changing priorities and must be adaptable, able to work under pressure to meet deadlines, and able to develop relationships across the campus as needed to support a collaborative environment. The position reports to the ECRT Intake and Support Team.The Equity, Civil Rights, and Title IX office is seeking a candidate for the position of Administrative Assistant. Candidates for this position must have the knowledge, skills, abilities and experience needed to provide highly responsible and effective support in a leadership setting. Key skills include: accuracy and attention to detail, ability to input reports into a robust database and produce statistical reports, excellent customer service and diplomacy and the ability to handle sensitive matters in a discreet manner. The successful candidate will be working in a fast-paced environment with ever-changing priorities and must be adaptable, able to work under pressure to meet deadlines, and able to develop relationships across the campus as needed to support a collaborative environment. The position reports to the ECRT Intake and Support Team.
Responsibilities*
Percentage: 90%
Providing support and collaboration on data management system;
Logging and assigning matters;
Producing scheduled and ad hoc reports with qualitative and/or quantitative analysis for stakeholders;
Providing assistance and support to ECRT staff;
Auditing cases for closure;
Assisting with creating and maintaining procedural documentation for ECRT's database;
Assisting with data on various audit reports;
Review and update data team email and response templates.
Conducting internal background checks;
Providing support to internal staff, including data entry when needed;
Assisting with logging phone calls, inquiries, and any correspondence ECRT receives;
Tracking professional development for ECRT;
Percentage: 10%
Provides outreach and training to campus and community partners to educate about the ECRT office and these types of matters.
Assists with events hosted by the ECRT Team.
General office Support.
Other duties as assigned.
Required Qualifications*
Bachelor's degree or an equivalent combination of education and experience. At least three years of progressively responsible secretarial/ administrative experience and demonstrated ability to work effectively with staff, faculty, students and external parties from diverse backgrounds, preferably in a higher education setting.
Must be able to take direction from several different people and have proven ability to prioritize tasks with conflicting deadlines, handle frequent interruptions and meet deadlines.
Must have excellent organization skills, accuracy and attention to detail.
Demonstrated ability to set priorities and balance multiple projects with high-level accuracy in a deadline driven, fast-paced environment while providing high quality customer service, as well as work independently.
Excellent oral and written communication skills and demonstrated editing, proofing and writing experience. Ability to write clear and concise correspondence; ability to interact effectively with various stakeholders.
Desired Qualifications*
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
248291
Working Title
Administrative Assistant Senior
Job Title
Administrative Assistant Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
President Office
Department
Intake and Support
Posting Begin/End Date
4/25/2024 - 5/09/2024
Career Interest
Administration
Apply Now