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Job Title: Administrative AssistantJob Description
Our client is seeking a detail-oriented and organized Administrative Assistant to support their team in various administrative tasks. The ideal candidate will have a strong background in a construction office with proficiency in Excel and financial software. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.
Responsibilities
Provide administrative support to the finance team by managing schedules, organizing files, and preparing reports.
Assist with accounts payables and maintain accurate records in the general ledger.
Conduct account reconciliation to ensure accuracy of financial data.
Perform account analysis to identify discrepancies and resolve issues promptly.
Support payroll data entry into financial software.
Utilize QuickBooks and Excel for data entry and reporting tasks.
Maintain confidentiality of sensitive information while adhering to company policies.
Collaborate with team members to improve processes and enhance overall efficiency.
Complete all other administrative or office tasks as assigned.
Essential Skills
Proficiency in QuickBooks and Excel software.
Strong understanding of journal entries, general ledger accounting, and account reconciliation processes.
Excellent 10-key typing skills for efficient data entry.
Strong analytical skills for effective account analysis.
Exceptional organizational skills with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Additional Skills & Qualifications
Knowledge of payroll systems and governmental accounting practices is a plus.
Ability to work independently as well as part of a team in a fast-paced environment.
Work Environment
5 days onsite, 7am-5:30pm in Annapolis, MD. Street parking is available outside the fence of the worksite.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Annapolis,MD.
Application Deadline
This position is anticipated to close on Apr 16, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.