JOB REQUIREMENTS: Essential Job Functions Coordinates hiring process for
all permanent and seasonal positions: places ads, processes
applications, prepares and scores testing materials, administers
typing/data entry tests and written tests, sets up interviews,
physicals, psychologicals; sends all correspondence. Maintains hiring
process spreadsheets and records. Conducts all criminal background
checks for final candidates and coordinates and conducts background
checks for seasonal, volunteers and coaches. Performs background checks
required by outside agencies. Oversees/tracks/maintains files in regards
to the Appleton Police Department\'s function in the Police Officer
hiring processes. Completes all job postings and announcements to comply
with labor agreements. Assists with maintaining the City HRIS system as
it relates to employee status and pay rates for position changes and/or
transfers. Maintains employee master payroll system, which involves
running computer programs for cost of living increases and non-union
performance adjustment increases. Maintains city-wide glance chart book,
which details the rates, rate steps and salary schedules for all City
employees. Revises and maintains all union contracts upon ratification.
Updates, mails and/or routes Recruitment Status Report and Open Position
List weekly. Updates the Open Position List on the Human Resources
website weekly. Compiles and maintains Equal Employment Opportunity
(EEO) files, collects and enters data. Acts as liaison between
employees, supervisors and personnel management. Assists staff in a
number of complex projects. Performs correspondence for professional
staff members including typing/data entry and filing. Updates and
maintains the City\'s CDL and Random Drug Screen programs. Maintains
regular punctual and predictable attendance, works overtime and extra
hours as required. Other Job Functions Maintains seasonal employee files
for evaluations and pay increases. Assists with benefit questions when
Benefits Coordinator is not available. Runs query reports from pulling
information as needed. Assists with walk-in traffic, processing mail,
screening/referring calls. Assists with Human Resources record
retention, purges and maintains archive files. Performs confidential
clerical functions for supervisors and department heads from other
departments. Prepares correspondence for Director and Deputy Director of
Human Resources. ***** OTHER EXPERIENCE AND QUALIFICATIONS: High
school diploma or equivalent, vocational/technical training in
secretarial science, three to five years personnel office clerical
experience, or equivalent combination of experience and training which
provides the following knowledge, abilities and skills: Considerable
knowledge of administrative practices and procedures. Considerable
knowledge of business English, spelling, and arithmetic. Knowledge of
departmental rules, regulations, procedures and functions. Ability to
understand and effectively carry out moderately complex oral and written
instructions. Ability to establish and maintain effective working
relationships with other employees and to deal with public relations
problems courteously and tactfully. Ability to maintain office records,
compile difficult or complex data, and to prepare accurate reports.
Ability to communicate effectively with personnel both orally and in
writing within and outside the organization. Ability to work under
pressure, prioritize and complete assignments on time. Ability to
maintain confidentiality. Skill in operation of computers, fax machines,
copying machine and other standard office equipment. *****
APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/appletonwi