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Defense Legal Services Agency Supervisory Administrative Program Specialist in Arlington, Virginia

Summary This position is located in the Defense Legal Services Agency, Office of Military Commissions, Office of the Chief Defense Counsel. The General Counsel who is the Director of the Defense Legal Services Agency, is appointed by the President and with the advice and consent of the Senate, is the chief legal officer of the Department of Defense and is responsible for all legal services performed within and involving the Department of Defense ( 10 U.S.C. 140). Responsibilities Incumbent typical work assignments may include the following: The incumbent is responsible for short and long-term planning/analyzing of the organization's services and their related business requirements to include operating problems and procedures, making recommendations for improvements and ways to provide greater effectiveness and economy of services ensuring Agency directed goals and objectives for all business practices are met by the organization. Leads a diverse staff engaged in one or more of the following business management areas: operating procedures, distribution systems and practices, records management/disposition, conference planning, Government Purchase Card Program, functional oversight/contract management, procurement, funding arrangements, travel, logistics, and facilities management. Oversees the review and evaluation of completed staff actions ensuring overall document quality, appropriate levels of coordination, consistency, logic, soundness of recommendations, and compliance with policy. Executes policy and develops guidelines to complement established guidelines, policies, procedures, and methods. Plans, manages, supervises and evaluate the assigned personnel which may consists of administrative, logistics, and military personnel, based on priorities, consideration of the difficulty and requirements of assignments and employees' capabilities, including setting/adjusting short-term priorities and scheduled for completion of work. Requirements Conditions of Employment Qualifications For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the length of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume? at https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ You may qualify at the GS-13 grade level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-12 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates: Managing the day-to-day administrative support and operational functions (such as travel, logistics, facilities and records management, conference planning, Government Purchase Card Program, contract management, procurement, and/or funding arrangements); Conducting analysis of various courses of action to include preparation and justification of cost benefit analysis; Providing staff guidance on development of policies and procedures for an effective operation; and, Supervising the work of subordinate administrative support staff. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. All qualifications requirements must be met by the closing date of this announcement and clearly documented in your resume. Education Education cannot be substituted for experience. Additional Information Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf Interagency Career Transition Assistance Program (ICTAP): If you are a displaced Federal Civil Service employee and attain a rating of at least 85, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here ICTAP Guidance. Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Submit a copy of your SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and, Beginning and ending dates of appointment. ACTIVE DUTY SERVICE MEMBERS: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD-214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD-214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave. Nepotism: Under the provisions of 5 USC 3110, an individual may not be appointed into a position if the position is under the supervisory chain of command of a relative.

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