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Description We are in search of an Executive Assistant to join our team. Based in Atlanta, Georgia, this role involves supporting high-level executives in a fast-paced environment. As an Executive Assistant, you will be expected to manage complex schedules, coordinate meetings, handle logistics, and maintain confidentiality. This position offers a contract to permanent employment opportunity.
Responsibilities:
• Manage and prioritize a complex calendar for the CEO, ensuring smooth day-to-day engagements.
• Liaise and provide support to the CEO by organizing, scheduling, and preparing materials for meetings and events.
• Act as the first point of contact for internal and external stakeholders on matters related to the CEO, handling confidential and critical issues with discretion.
• Keep the CEO informed of upcoming commitments and responsibilities, and follow up as needed.
• Manage travel arrangements, including flights, accommodation, and itineraries, ensuring all details are accurately reflected in the CEO's schedule.
• Coordinate Executive Team meetings and assist with staff meetings and events as required.
• Oversee office services, including selecting vendors, purchasing necessary equipment and supplies, and maintaining office policies and procedures.
• Ensure the office environment is welcoming and well-stocked, including replenishing snacks and office supplies.
• Screen and route email correspondence, mail, and phone calls, responding to inquiries as appropriate.
• Process and distribute daily mail and take on other duties as assigned. Requirements • Prior experience as an Executive Assistant or similar administrative role
• Proficiency in ADP - Financial Services
• Familiarity with Cisco Webex Meetings for coordinating online meetings and webinars
• Experience with Concur for travel and expense management
• Proficiency in using CRM software for maintaining and managing client relationships
• Familiarity with Kronos Timekeeping System for managing time and attendance
• Experience with About Time for mobile resource management
• Excellent calendar management skills, with the ability to coordinate executive schedules
• Strong communication skills, both written and verbal
• Experience in handling conference calls and correspondence professionally and efficiently.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .