At Shire, we are proud and grateful to employ military veterans and thank them for their contributions to our company and our country. See where your military experience can play a role at Shire by using our military skills translator job search tool below:
Manage the calendar of the division chief of Infectious Disease; requiring independent decision-making. Schedule appointments and meetings, committee meetings, individual meetings, assemble appropriate reference materials for all meetings. Reserve conference rooms, AV equipment, phone lines, manage virtual meetings, and handle all other necessary logistical details. Coordinate medium to large functions, events, trainings, workshops, and retreats on and off of the University campus: securing venues, developing invitations and promotional materials, arranging catering, tracking attendance, taking notes, and processing the necessary approval and payment details.Draft correspondence, presentations, materials, and notices on behalf of the department of Internal Medicine program and division of Infectious Disease. Assist with follow up materials as requested. Maintain accurate and professional correspondence logs, files, information databases, and other tracking systems as necessary.Support faculty members with research efforts in the division of Infectious Disease. Coordinate travel arrangements for the faculty/staff and invited visitors for the division of Infectious Disease. Develop itineraries, book flights, handle arrangements with drivers or cars, reserve meeting facilities, hotel lodging, and other necessary arrangements. Process travel reimbursement and other expenses, clearly tracking submission and receipt of funds in real time. Assist with faculty and staff recruitment for the Division of Infectious Disease including scheduling recruitment committee meetings, scheduling interviews, developing itineraries, booking flights, and other necessary arrangements, collecting, and processing applications and required forms, and collecting interviewer feedback on candidates.Coordination and logistical support for Internal Medicine Grand Rounds. Coordinate committee meetings, grand rounds schedule, meeting facilities, food, and departmental communications regarding the activity. Develop itineraries, book flights, handle transportation arrangements, hotel lodging, and other necessary arrangements for speakers. Process travel reimbursements and other expenses for speakers and activities. Work with the CME office to obtain accreditation for events and ensure Dell Medical School CME policies are followed. Assist with special projects and any other tasks related to business as needs arise for the Department of Internal Medicine. Maintain broad organizational perspective to effectively carry out project needs and internal and external relationships with partners. Other related duties as assigned.