Shire Corporate Executive Assistant in Bannockburn, Illinois

Responsibilities:

50% Direct support to Chief Compliance & Risk Officer (CCRO) including but not limited to global travel arrangements, coordinating and managing CCRO schedule and provide indirect support to a Global Compliance and Risk Management (GCRM) team. Serve as organizational liaison to Global affiliates and Executive teams. Support local Bannockburn site engagement events.

10% Internal and external interface with high level executives globally. Maintain high level of confidentiality to sensitive information throughout the corporation.

10% Create/prepare correspondence and complex presentations. Develop database/spreadsheets.

10% Prepare expense reports, and help manage department budget. Apply and implement internal policies and also provide training as needed.

10% Will be involved with project management/event coordination. Coordinate large scale events within defined budget.

10% With Business Operations team, coordinate team of Administrative Assistants across GCRM, driving standard operating procedures, service level descriptions and coordinated team efforts of support.

Education and Experience Requirements:

  • High school diploma or equivalent required. Associates degree or professional certification preferred.

  • 8+ years of experience as Executive Assistant or Sr. Executive Assistant level.

Key Skills, Abilities, and Competencies:

  • Must have excellent oral and written communication skills in order to effectively communicate with high levels of the organization. Maintain highest degree of accuracy and timeliness of work. Advanced knowledge of PowerPoint, Word, Excel, Access, Lotus Notes and computers/systems. Should also have demonstrated proficiency with Intranet and Internet applications and research. Must be able to handle highly confidential information.

Complexity and Problem Solving:

  • Ability to work independently and identify proactive solutions to complex situations. Manage multiple tasks and be significantly detail oriented.

Internal and External Contacts:

  • Internal both in the GCRM function and within other Shire functions

  • Vendors

  • Customers

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Equal Employment Opportunity

Shire is an Equal Opportunity Employer committed to a diverse workforce. Shire will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

EEO is the Law - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

EEO is the Law – Supplement - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCPEEOSupplementFinalJRFQA508c.pdf

Pay Transparency Policy - https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf

Reasonable Accommodations

Shire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.