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MAKE A DIFFERENCE! SERVE YOUR COMMUNITY!
The Bedford County Elections Office is currently seeking a full-time Director of Elections. This is a key position in County Government, overseeing the entire elections process, under the direction of the Board of Commissioners and the Elections Board.
The position involves complex work in all phases of elections and voter registration. This position supervises the Administrative Assistant within the Elections department.
Administers all aspects of primary and general elections pursuant to election law to ensure a correct and secure election, supervision of voter registration system and maintenance of election records/files. All election work is performed within the guidelines established by the Pennsylvania Department of State/Bureau of Commissions, Elections and Legislation. The candidate must have strong people skills; be detail oriented; well organized; able to handle several job functions at once in order to meet established, stringent deadlines.
ESSENTIAL FUNCTIONS (Illustrative Only)
Complete required training for the elections via vendor; currently Dominion Voting Systems
Supervises the maintenance and accuracy of Voter Registration records in the SURE system according to Department of State/Bureau of Commissions, Elections and Legislation, including but not limited to:
a. New voter registrations
b. Changes to voter registration records
c. Transfer of voter registration records in and out of Bedford County
d. Department of Health death notices
e. Maintain obituary notices scanned into the SURE system
f. Filing of all documents; applications, death notices, transfers and so forth
a. PA ID Cards and Duplicate ID Cards (BULK MAIL)
b. PA-CAVN (Out of County)---First copy sent to voter; second copy sent to receiving county with voter registration card
c. 5-Year Notices
d. Application Declined-Ineligible
e. PA-Cancel Notice Prior County
f. PA-HAVA letters of various content
Importing and exporting files from SURE system to the printer (NPC) National Printing Company
Research & application of Election Law using resources such as County Solicitor, Purdon's, & Department of State contacts
Back-up, reset, reprogram all election equipment, schedule maintenance of machines and prepare for the Logic & Accuracy testing
Provides oversight of secure preparation, transportation, storage and management of voting apparatuses, tabulation equipment and required polling place materials.
Organize and administer required annual Poll Worker training and New Poll Worker training, as needed
Schedule canvassing of ballots
Maintain meticulous records of municipal and county elections to include office and terms, resignations, and appointments
Maintain yearly record of Campaign Finance Reports filed by candidates; as well as Statement of Financial Interest forms
Maintain meticulous file for each election cycle, documenting adherence of required report filings and duties
Prepare accurate ballot information for transmission to ballot production vendor, proof vendor test ballots for accuracy and final approval
Transmission of approved production ballots from vendor to printer
Prepare election database in Tally, zero reports and election night reporting in the SURE Portal
Update Voter Registration statistics in Tally and to Department of State
Notification to election winners or municipality, preparation of Oath of Office and Certificate of Election
Schedule and hold Casting of Lots as necessary for any tie election offices in the Primary election
Prepare ballot manifests
Prepare annual reports to the Department of State as required
Ability to obtain Notary Public certification and perform related tasks
Certify the votes w th the Department of State and complete the certification through the SURE Portal and with SURE
Prepare annual budget requests
Other duties as assigned
COMPETENCY
To perform this job successfully, an individual must possess the ability to understand and implement principles and practices of voter registration, election laws and regulations. Ability to plan ahead, develop operating procedures, delegate tasks, and supervise the work of others. Time management; multi-tasking; active learning of latest information and positive communication skills are necessary to perform this job successfully. Position requires meticulous attention to detail in completing work tasks with accuracy; and possess sound judgement in decision making with utilization of available resources. Must possess knowledge and experience with Microsoft Office and the Internet. Implement election specific software after Department of State and/or County provided training.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Education and/or Experience -- High School Diploma
2. Language Skills -- Ability to read, analyze, and interpret documents.
3. Computer Skills -- Microsoft Office Suite (Word, Excel, PowerPoint, Publisher); Adobe Acrobat and Publisher software.
4. Confidentiality -- Must keep all information confidential.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; feel, talk and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
While performing the duties of this job, the employee is mostly working in an office environment.
SPECIAL NEEDS
Must have a valid driver's license and be able to travel if required.
Bedford County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.