This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2200750 About Us:
Boise State University is located along the banks of the Boise River and
a short stroll from the state capitol. We are committed to an
innovative, transformative, and equitable educational environment that
supports student success, and advances Idaho and the world.
Boise State is building an inclusive community of faculty and staff
whose unique skills, cultural contributions, work history, and
perspectives create a rich and rewarding academic experience for our
students. Applications from individuals of all backgrounds and
identities are welcomed.
Learn more about Boise State and living in Idaho\'s Treasure Valley at
https://www.boisestate.edu/about/
Job Summary/Basic Function:
To perform a wide variety of clerical support functions; apply detailed
program knowledge in developing and/or maintaining program records
systems and/or in collecting information, preparing reports and
providing liaison between management, other organizational units, and
external customers; perform related work.
Department Overview:
The Division of Extended Studies is on a mission to extend higher
education beyond traditional boundaries. Our collaborative teams expand
student access and improve student success with innovative programs that
reach across our metropolitan area, Idaho and beyond. We facilitate
online education, community-based programs, concurrent enrollment at
high schools, summer sessions, continuing education programs and other
lifelong learning options. Join us!
Endowed by the Bernard Osher Foundation, the Osher Lifelong Learning
Institute is a membership-based lifelong learning program offering a
wide variety of college level, non-credit courses and lectures designed
for intellectually curious adults age 50 and beyond. The Institute is
one of 125 Osher Institutes nationwide, but the only one in Idaho. With
more than 1500 members, the Institute meets educational needs of those
nearing or in retirement, providing not only educational exploration but
social connections with other members
Level Scope:
Applies basic skills while developing some specialized skills in
procedures, operations, techniques, tools, materials, and/or equipment
appropriate to area of specialization; performs routine and/or
repetitive tasks; limited decision making required; generally works
under close supervision; has no or limited experience; work is performed
from within specific limits of established procedures and/or defined
instructions.
Essential Functions:
Compose letters, correspondence, and memos requiring independent
judgment as to content; compile and analyze information from a variety
of sources to prepare reports.
Utilize word processing equipment and/or computers to create, process,
and maintain a variety of documents and administrative records
containing technical information and difficult formats.
Act as a liaison between their organizational unit and external
customers.
Schedule and coordinate arrangements for meetings and conferences.
Support of financial record keeping including monitoring budgets,
preparing financial transactions, and monthly reconciliations.
May be asked to supervise student support staff or have leadwork
responsibilities.
Assist with creation of membership materials and supporting events for
membership.
Assist in creating and managing hybrid, livestream and in-person program
delivery including Zoom webinars and meetings; onboarding of speakers;
hosting online programs with moderation of welcome, Q&A, prompts;
assisting speakers with equipment and technology as requested. Some
classroom management may be required during the program.
Prepare, send and review instructor evaluations after each presentation.
Compile results for the Director/Assistant Director to share with
speakers
Review, edit and archive video programs using Panopto; provide links to
current and archived programs.
Serve as liaison with the Special Interest Groups (SIGs) with rosters,
scheduling and assisting in the annual SIG Facilitators meeting.
Ensure that the classroom and equipment are maintained and prepared for
program delivery.
Provide exceptional customer service, skillfully handle sensitive
situations, and problem-solve to ensure member satisfaction. Be
available to and actively interact with members on a daily basis. May be
asked to assist in special events after hours or on weekends on
occasion.
Assist in creating livestream meetings and webinars, management of video
editing, moderate some livestream programs, and organize and compile
evaluations of programs and presenters.
May perform other duties as assigned.
Knowledge, Skills, Abilities:
Ability to make decisions for routine administrative and clerical
activities
Some knowledge of supervisory practices; bookkeeping; financial
software; state and local government organization structure, functions,
and decision-making processes.
Minimum
Qualifications:
Good knowledge of: office support functions including word processing,
filing, composing a variety of busin