This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2210177 About Us:
Boise State University is located along the banks of the Boise River and
a short stroll from the state capitol. We are committed to an
innovative, transformative, and equitable educational environment that
supports student success, and advances Idaho and the world.
Boise State is building an inclusive community of faculty and staff
whose unique skills, cultural contributions, work history, and
perspectives create a rich and rewarding academic experience for our
students. Applications from individuals of all backgrounds and
identities are welcomed.
Learn more about Boise State and living in Idaho\'s Treasure Valley at
https://www.boisestate.edu/about/
Job Summary/Basic Function:
To perform complex clerical, office administration, and public relations
assignments; perform related work.
Department Overview:
This position will support the division of Finance and Operations (F&O).
The Mission of the Division of Finance and Operations is:
- We serve students and internal and external stakeholders by
supporting outstanding learning, teaching and research.
- We solve complicated problems, allocate resources to their highest
and best use and promote the health, safety and well-being of the
university and broader community.
- We achieve these results through collaboration and a
solution-centered focus consistent with the Blueprint for Success.
- We are trustworthy, accessible and responsive advisors to our
partners.
Visit our webpage to learn more about the division of Finance and
Operations.
Level Scope:
Applies skills and job knowledge in area of specialization; may adapt
procedures, operations, techniques, tools, materials, and/or equipment
to meet needs of area of specialization; may work on non-routine tasks;
resolves issues/makes working decisions within area of specialization or
responsibility with minimal supervision.
Essential Functions:
- Act as the first point of contact for the Finance and Operations VP
suite (VPCFO). This includes welcoming and greeting guests upon
arrival, notifying appropriate staff of guest arrivals and any
specific instructions, coordinating parking arrangements and
maintaining an updated visitor list, managing incoming calls and
ensuring professional phone etiquette, handling incoming and
outgoing mail and deliveries efficiently, and maintaining strict
confidentiality regarding sensitive information and communications.
Punctuality and regular attendance are essential for this role.
- Provide administrative support to Executive Assistant and Finance &
Operations (F&O) units as needed. This includes acting as a liaison
between departments and external contacts, managing email
correspondence, assisting with scheduling and maintaining calendars,
preparing meeting agendas and ensuring all necessary materials are
available, drafting and formatting memos, letters, and other
messaging as needed, assisting in planning and coordinating events,
processing travel authorizations and arranging travel, and handling
the preparation and submission of expense reports.
- Work closely with F&O Units and various departments within the
University to foster collaboration and teamwork.
- Manage general operations for the VPCFO suite.
- Coordinate scheduling and usage of conference rooms, maintaining
conference room calendars and equipment to ensure functionality.
- Update and manage websites as directed.
- Support the tracking and progress of special projects as directed.
- Other duties as assigned.
- Coordinate administrative activities which require frequent contact
with executives, the public, other agencies and campus officials.
May attend meetings to relay and c llect information.
- Independently research, analyze, and compile information to prepare
reports, handle complaints, or resolve problems; compose
correspondence for supervisor on own initiative or from general
instructions; format/type a variety of executive, sensitive,
confidential, official and/or legal letters and documents.
- Exercise discretion and independence in applying policies and
procedures.
- Responsible for the research, compilation, and organization of
materials for administrators\' use in problem resolution.
- Responsibility for financial record keeping including monitoring
budgets, preparing financial transactions.
- Supervise student support staff or have leadwork responsibilities.
- May be responsible for ensuring that assignments given to other
staff are completed and timelines are met. May supervise students
and staff.
Knowledge, Skills, Abilities:
- Ability to compose official correspondence, reports, research papers
and other complex documents; providing administrative support to an
administrator, director or senior staff member; designing manual and
automated record management systems.
- Some knowledge of supervisory practices; bookkeeping; financial
software; state and local government organization structure,
functions, and decision-making processes.
Minimum
Qualifications:
Good knowledge of: office