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Hearing Coordinator
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Hearing Coordinator
Salary
$20.79 - $24.68 Hourly
Location
Boise City Hall, ID
Job Type
Full Time Regular
Job Number
23 -06647
Department
Planning & Development Services
Division
Current Planning
Opening Date
04/24/2024
Closing Date
5/8/2024 12:00 PM Mountain
Description
Benefits
Questions
Summary Statement
Planning and Development Services (PDS) consists of four interconnected divisions that work to ensure a safe, livable, and economically viable community. Through robust building compliance, current and long-term city planning and transportation planning, housing and community development, and collaborative administration and operations, PDS is committed to "Building Boise Together."
The hearing coordinator manages planning documents, ensuring compliance. Serves as a liaison for department leadership and hearing bodies, coordinating meetings, handling financial tasks, and providing administrative support, including research and ad hoc reports. This position works under limited supervision.
Essential Functions
Manages and maintains planning application files. Drafts and disseminates hearing notice letters, notices of decisions, revised findings, and other required notifications related to hearings and public meetings, as well as processing meeting minutes for the planning commission and other commissions and committees assigned to the department. Review drafts to ensure legal sufficiency, content accuracy, and correct grammar, punctuation, and formatting. Stores organizes, and locates documents, records, and files using specialized, diverse document management software. Develops, implements, and refines workflows and procedures.
Owns administrative and operating programs as assigned, participates in the development of policies and procedures participates in program implementation, and monitors activities. Ensures that all assigned programs and activities adhere to all pertinent federal, state, and local laws, ordinances, and regulations. Participates in the development and implementation of systems and procedures to ensure regulatory compliance.
Acts as the first point of contact and liaison for the department director and members of the planning division management team. Organizes, monitors, prepares, and distributes executive-level documents. Maintains calendars and prioritizes and directs communications. Takes on special projects that require strong computer, administrative, and problem-solving skills. Anticipates ongoing and future needs and proactively provides information and solutions.
Coordinates and supports various committee and commission meetings or hearings, including contract administration with the hearing clerk service provider. Prepares items for the city council agenda. Ensures all equipment and resources are available and set up as scheduled for meetings or hearings. Assists professional planners in hearing regulatory compliance.
Coordinates meeting attendance and contacts members to determine quorum or participation. Purchases and prepares hospitality items and sets up meeting rooms. Monitors, tracks, compiles, and prepares internal and external documents and assembles related backup information, reports, and narratives for printing and delivery.
Attends evening and daytime meetings, both onsite and offsite. Provides technology and facility support, including alternative solutions and repair reporting.
Prepares department director and planning management team members for meetings by proactively providing background, content, and information. Conducts meeting debriefs with management team members and monitors status and deliverables.
Plans and manages meetings to include agendas, minutes, documentation, facility arrangements, and attendee preparation. Coordinates with internal and external participants.
Manages invoices, reconciles purchase card statements, processes purchase requisitions and provides logistical support to the planning division for a variety of meetings, workshops, travel, and training sessions.
Performs special research projects and produces ad hoc reports. Provides backup to other administrative positions, assists the public with questions, and performs other specialized administrative duties.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent and 5 years of experience in a related field.
Knowledge of:
business office and telephone etiquette and equipment
general office practices, procedures, and operations
business English (grammar, punctuation, and spelling) and basic arithmetic
general customer service techniques
basic bookkeeping and filing practices
a variety of contemporary office equipment
computer usage including related software.
Ability to:
operate and utilize recording devices and transcription equipment; maintain complex clerical records and prepare reports
prepare effective correspondence on routine matters
handle routine administrative details and meet deadlines
organize and maintain various files and applications
display skill in transcribing methods
plan and organize work to completion and work effectively during changing priorities and interruptions
understand and follow oral and written instructions
follow guidelines including city ordinances, regulations, and departmental policies and procedures
communicate effectively in the English language at a level necessary for efficient job performance
perform all essential and marginal functions as assigned by an authorized employee, supervisor, and/or manager with or without a reasonable accommodation.
Preferred Knowledge, Experience, And Training
Associate's or bachelor's degree in business, public administration, or a related field.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is occasionally lifting/carrying up to 35 pounds. Also, the employee is occasionally pushing/pulling up to 50 pounds. The noise level is frequently moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare:
ZERO premium medical coverage option for you and your family
Low-cost dental and vision options.
Post-employment health savings account.
Retirement and Investment Plans:
PERSI retirement benefits
401(k) or 457b pre-tax investment options with employer match.
457b Roth after-tax investment options with no match
WellBeing Program:
Up to $500 cash per year for participants.
Alternative transportation incentives.
Paid Leave – City employees receive generous paid leave:
10 hours of vacation per month, and this increases the longer you stay with the City
12 paid holidays every year
8 hours of sick leave per month
10 weeks Parental Leave
Life & Long Term Disability:
Basic Life insurance at no cost to you
Long Term Disability insurance at no cost to you
Other optional benefits:
Pre-tax Flexible Spending Accounts
Supplemental Life Insurance
Supplemental Disability Insurance
Tuition reimbursement
Free local bus pass
Corporate discount programs
AFLAC
Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Please visit our website for further details mybenefits.cityofboise.org