This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2196837
POSITION SUMMARY: Under general supervision, the Human Resources
Assistant performs a variety of administrative duties to support the
Human Resources team. HR functions support all employees and the
effectiveness, growth, and sustainability of Jannus diverse programs.
BENEFITS AND PERKS:
- 20 Hours per week, must be available Monday morning all other hours
flexible.
- Retirement 200% employer match of employee contributions of 2-5%
after employee has been benefit eligible for one year
- Vacation - Up to 2 weeks the first year, 4 weeks annually after
- Sick - Up to 2 weeks the first year, 4 weeks annually after
- Holidays 14 Paid Holidays
- FMLA Pay Up to 2 weeks annually if approved
- Medical, Dental and Vision.
- Flexible Spending Account (FSA) - Health and Dependent Care
- Health Savings Account (HSA)
- Basic Life and AD&D Insurance
- Voluntary Life for you, your spouse and children
- EAP
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Duties:
- Perform clerical and administrative duties, such as maintaining
employee database and sorting emails for the HR team
- Maintain proper record keeping of confidential employee files
- Assist in tracking/record keeping of employee attendance, leaves,
performance reviews and other documents.
- Assist HR team with open enrollment, employee relations and audits
as needed
Talent Acquisition:
- Assist HR Manager with recruitment lifecycle (e.g. onboarding new
hires and candidate sourcing)
- Submit online job postings for recruitment on required sites
- Process documentation and ensure accurate record keeping for
recruitment files
- Coordinate communication with candidates and schedule start day for
new employees.
- Conduct first day paperwork and new employee orientations as needed
Risk Analysis and Management:
- Responsible for awareness within Jannus of risk to employees,
clients, volunteers, programs and Jannus that may arise out of human
resource related activities and decisions.
Relationships and Communication:
- Develop and maintain effective working relationships with all Jannus
staff;
- Proactively communicate information that may impact programs or
Jannus as a whole;
- Promote timely, effective and professional communication with all
staff at Jannus;
Other Responsibilities:
- Promote an environment among staff where the highest ethical
standards are expected and lived, where compliance with
organizational policy and the rules and regulations that govern the
organization are the norm, and where business relationships are
based on open, professional and respectful communications;
- Assist HR team with training content development, presentation and
tracking
- Provide backup support to the Human Resources Manager
- Serve as backup receptionist as needed;
- Attend and participate in regular Jannus Human Resource team
meetings as appropriate;
- Assist HR team with various special projects as needed
- Regular and predictable attendance is required.
- Other duties as assigned
QUALIFICATION REQUIREMENTS:
- Genuine interest in the Jannus mission and commitment to diversity,
equity and inclusiveness;
- Excellent written and verbal communication and customer service
- Highly organized with the ability to identify priorities while also
being flexible to adjust those priorities based on the needs of the
organization;
- Strong self-initiative and attention to detail;
- Unwavering commitment to confidentiality and ethical behavior;
- Minimum 2 years of Human Resources or Senior in Human Resource
Degree program
- Working knowledge of Microsoft Excel, Outlo k and Word;
- Highest level of integrity and willingness to comply with all Jannus
policies and procedures;
- Ability to pass a criminal history background check;
EDUCATION:
Senior in Human Resource Degree program or 2 years of relevant
experience.
CERTIFICATES, LICENSES, REGISTRATIONS:
None
WORKING CONDITIONS:
Works in general office environment.
PHYSICAL REQUIREMENTS:
Ability to work at a computer, answer phones and use office equipment.
May be required to move up to 10 pounds.
Reasonable accommodation may be made to enable individuals with
disabilities to perform the essential duties of this job.
TO APPLY:
Complete the required Jannus, Inc. Employment Application available at
www.jannus.org. Please note that a resume
