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Description:
Leads the development and implementation of the contracting management strategy and annual work plan
Directs the process of identifying, formulating, revising, and implementing policies and procedures for sponsored programs contracting management
Guides the SPC team in managing both incoming and outgoing non-industry subcontract agreements, with a strong focus on adhering to federal and non-profit sponsor regulations.
Identifies methods for tracking and evaluating departmental progress towards goals, actively reports on this progress, and revises strategies and processes when necessary.
Directs daily activities of a highly effective team of 6 to 8 full-time staff members to ensure the successful administration of the contracting management process for approximately 1300 actions each year, comprised of both incoming and outgoing agreements and amendments.
Ensures SPC’s participation in effective design, implementation, and use of the contracts database.
Regularly monitors workload trends and conducts monthly reviews of the contract backlog report with the SPC team, while also generating action plans to streamline processes, identify and address inefficiencies, and enhance overall productivity and internal customer experience.
Ensures appropriate SPC organizational structure as well as performance management and professional development of staff; undertakes employment actions such as hiring, termination, corrective action, and performance reviews.
Collaborates with Research Administration teams and other R&AA divisions in support of broader organizational issues.
Administers a contracts portfolio, ensuring up-to-date adherence to systems, policies, and procedures related to grant submission and account management (25-50% of the role).
Maintains positive relationships with Principal Investigators and study teams through transparent, efficient process management and workflows between departments.
Emphasizes collaborative problem-solving and effective conflict resolution to ensure smooth team dynamics and efficient contract execution.
Develops robust relationships with external collaborators, adeptly navigating through contractual roadblocks.
Employs a mix of strategic relationship management and skilled negotiation to smooth out and expedite the contract process, ensuring successful and efficient partnerships.
Has full responsibility for planning, monitoring and managing department budget as well as maintaining data in the Medical Center's SPC database.
Requirements
Bachelor's degree required.
8-10 years related work experience in grants/contract review and management, with a strong understanding of the contractual mechanisms available; 3-5 years supervisory/management experience.
10 years of related experience with supervisory role may substitute for degree.
Requires strong knowledge of grants management, budget preparation and financial management principles usually acquired with 7-9 years of progressive work experience, preferably within an academic medical center.
Requires a detailed knowledge of laws and regulations governing the conduct of research.
Must live in these states: MA, VT, NH, ME, RI, CT
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.