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Tenant Coordinator
Location Greater Boston, MA
Job Function Asset Services
Employment Status Regular, Full-Time, Non-Exempt
Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=ALEXANDRIARE&cws=40&rid=1277)
Alexandria Real Estate Equities, Inc. (NYSE: ARE), an S&P 500® company, is a best-in-class, mission-driven life science REIT making a positive and lasting impact on the world. As the pioneer of the life science real estate niche since our founding in 1994, Alexandria is the preeminent and longest-tenured owner, operator, and developer of collaborative life science mega campuses in AAA innovation cluster locations, including Greater Boston, the San Francisco Bay Area, New York City, San Diego, Seattle, Maryland, and Research Triangle. Alexandria has a longstanding and proven track record of developing Class A/A+ properties clustered in mega campuses that provide our innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. Alexandria also provides strategic capital to transformative life science companies through our venture capital platform, Alexandria Venture Investments. For more information, please visit www.are.com.
The Company is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding, or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other category protected by applicable federal, state or local law or ordinance.
Essential Duties and Responsibilities:
Assist in all aspects of property maintenance and act as the face of Alexandria for tenants.
Organize, run, and track recurring tenant meetings, and follow up with tenants on outstanding meeting items.
Direct janitorial, security, and engineering staff as needed.
Assist in the management of on-site construction activity, including handling tenant access requests, communicating with tenants about scheduled noisy work, and other tenant updates.
Participate in biweekly site operations meetings with building maintenance, security, and cleaning personnel.
Assist in planning tenant events.
Oversee the implementation of property improvement projects and renovations, ensuring minimal disruption to tenant operations.
Participate in the bid process for selecting vendors.
Prepare service contracts and purchase orders.
Conduct regular inspections of tenant spaces and common areas to identify maintenance issues or safety hazards and take appropriate action.
Maintain current and complete certificates of insurance for tenants and vendors. Review all limits, coverage types, expirations, and additional insureds for compliance.
Send distribution email blasts to tenants, vendors, and construction partners.
Special projects/assignments as needed.
Qualifications and Experience:
Bachelor’s degree required.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Self-motivated, independent individual desired.
Client service-oriented attitude.
Excellent verbal and written communication skills.
Desire to pursue a career in the commercial real estate industry.
Working knowledge in the field of property management and/or real estate.
Experience with billing, budgeting, and facility management systems is a plus.