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Manager of Finance and Business Operations
Requisition Number: 63296
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 11-Apr-2025
Date Posted:
Job Summary
The Department of Applied Mathematics at CU Boulder encourages applications for The Manager of Finance and Operations position! This role reports directly to the Chair. In this capacity, the position will provide high-level budgetary, financial, policy, and administrative support to the Chair. This position is primarily responsible for oversight and policy related to department operations, including, finance and human resources. This position engages in long-term strategic projects, planning in consultation with the Chair and Associate Chair in addition to supervising business office staff. This position has the authority to delegate to staff as necessary.
This position will apply knowledge, and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the College of Arts and Sciences, the University of Colorado Boulder, and the State of Colorado in order to analyze needs, resolve problems, answer questions, and provide information. Advise on technical issues and ensure timely and effective delivery of department, college, and university services to faculty, staff, and student employees. Further, the person in this position must possess excellent communication and organizational skills and can successfully manage multiple self-directed projects that may, at times, have contending priorities. Thus, the individual in this position must have a strong administrative background and excellent skills in business administration, fiscal and personnel management. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
The departmental roots go back to the turn of the last century when it originally was the Department of Engineering Mathematics. The Department teaches thousands of students and has a major research presence in computational and physical/biological mathematics and the statistical sciences. It has 23 tenured or tenure track faculty. In addition, there are 10 full-time instructors, more than 110 graduate students including approximately 40 teaching assistants, about 179 applied math majors, 109 statistics majors, 105 minors, and a thriving Bachelor's-Accelerated Master's program.
The Department strives to be a leading program in applied mathematics. In 2018, the US News & World Report ranked the unit's graduate program 14th in the nation. The unit also ranked positively in many measures by the National Research Council in its 2010 decadal survey.
What Your Key Responsibilities Will Be
Faculty Personnel Management
Serve as the administrative manager responsible for, but not limited to, organizing and implementing new faculty orientation, faculty recruitment, faculty promotion, reappointment, tenure, and faculty merit
Serve as the primary point of contact for new faculty concerning university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space.
Compiles information for departmental Merit Committee for annual merit evaluation of faculty
Monitors Faculty Report of Professional Activities submission; reminds faculty to submit reports; provides reports and any other information as requested by the Merit Committee.
Be responsible for and coordinate academic appointments, re-appointments, promotions, tenure, retention activities,and grievance procedures for department faculty.
Compiles and organizes information for tenure/tenure track faculty and teaching faculty for reappointment, tenure and promotion
Keeps current records of faculty eligibility for sabbatical, reappointment, tenure, post-tenure review
Maintains and disseminates current and accurate versions of departmental faculty rules.
Conducts faculty elections for reappointment/tenure promotion; hiring; administrative positions; committee positions; and departmental faculty rule changes. Assures that all eligible faculty members are informed of balloting procedures and target dates. Assures security and secrecy of the balloting process as appropriate.
Serve as liaison for faculty to ensure they are provided the appropriate employment-related offices including the College, Faculty Affairs, Graduate School, HR Service Center, and Employee Services.
Staff Personnel Management and Supervision
Lead and supervise the department's Business and Academic support staff ensuring all operational needs are satisfied
Responsible for hiring decisions, training, leave approval, performance management, evaluations, and disciplinary actions involving employees.
Organizes the daily activities of the work unit by prioritizing and monitoring workflow.
Oversees and is aware of the status of projects/tasks that directly relate to the activities of the work unit.
Review work for accuracy as needed and ensure deadlines are met.
Financial Management Fiscal Oversight
Supervises the financial operations of the department and staff responsible for:
Grant accounts
Sponsored Projects
Gift accounts
Maintains and monitors the following accounts:
General fund accounts
Auxiliary accounts
Collaborates and advises Chair with monthly and yearly budget planning to align spending
Provides ad hoc reports from PeopleSoft, Cognos, etc. when requested
Evaluates and forecasts departmental accounts on an ongoing basis to monitor the resources available for operations and special projects
Analyze business operations for programmatic and fiscal efficacy and implement changes
Yearly budget report to the Chair.
Budget
Ensure compliance with approved budgets and policies, procedures, rules and regulations.
Review and forecast budgets for all accounts to include:
Working with the chair and associate chairs to plan and forecast funding for instruction
Lead faculty startup accounts ensuring that they are funded according to the terms of their agreements
Exerting expenditure control and implementing ethical standards for expenditure of funds, and making budgetary decisions in the chair's absence.
Analyzes demand and prepares budget projections for the department instructional fund and runs the related budget.
Determines actions to protect budgets, resolves deficits, and provides for unexpected or unique expenses. Ensure Department commitments are processed.
Decides when to open or close new or unused speed types (ST), decides what ST is most appropriate for unusual and unexpected expenses, and decides when to transfer budgets, revenues, and expenses to best support the needs of the department.
Maintains service center budget, operations and calculating rate sheets.
Supervises staff responsible for:
Working with faculty to plan and forecast income and expenses for research grants.
Provide status reports to Principal Investigators on all projects held by the individual investigator.
Oversight of faculty PI speedtypes for accuracy and regulatory compliance.
Expenditures
Provides revenue and expense tracking and analysis on a regular basis to monitor the resources available for ongoing operations and special projects.
Provide oversight for all accounting, purchasing, and payroll functions to ensure compliance with approved budgets and policies, procedures, rules, and regulations.
Authorizes departmental expenditures and supervises staff responsible for purchasing, procurement, and buying and contracting. Maintains budget files so that they are accessible and explicable in case of examination or audit by university officials.
Initiates payroll corrections, handles salary deficits, and runs reports as needed.
Relationship Management
Liaise with related budget offices including the College's Budget Office, Office of Contract and Grants, HR Service Center Bursars, etc.
Compile information requested by the campus budget office or others.
Reviews monthly and yearend statements, authorizes accounts payable vouchers, purchase orders, and transfer of funds, and works with APPM's accounting professional to conduct financial transfers between departmental accounts, and into and out of the department.
Administrative Management
Advises the chair on departmental procedures and provides background information to departmental administrators and departmental committees that report to the chair.
Serves as a resource as needed for departmental committees that report to the chair.
Oversee a collective procedural, policy, and judgment record/resource in order to provide department continuity.
Ensure operational needs are met by assessing the strengths and development needs of staff.
Analyze department resources to align with department goals and vision.
Continually analyze processes, workflow, and operations to improve efficiency, compliance, and outcomes.
Create an effective operation by promoting collaboration and cross-training among the staff.
Conducts regular staff meetings. Mentor, coach, and ensure professional development opportunities. Engage staff in collaborative problem-solving.
Handles and delegates additional duties as needed to meet department needs.
Comment on and contribute to university-wide and campus policy as appropriate.
Collaborate and coordinate with other administrative offices as needed to handle the implementation of new systems or ensure compliance with new policies.
Other/Projects:
What We Can Offer
The annual salary for this full-time position is $80,000-$90,000. Onboarding assistance may be available per divisional guidelines.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be creative. Be impactful. Be Boulder.
What We Require
A bachelor's degree from an accredited college or university, an equivalent combination of education and experience may substitute.
At least 3 years of professional experience in finance, budgeting, administrative operations, or related experience in a complex organization.
Previous experience as a supervisor or team lead.
What You Will Need
Excellent customer service.
Excellent written and oral communication skills.
Strong analytical, problem-solving, and interpersonal problem-solving skills.
High degree of professionalism and ability to maintain confidentiality.
Ability to work effectively in a working environment with multiple interruptions.
Ability to establish and maintain positive and cooperative working relationships.
Ability to work independently and as a member of a team.
Organizational skills and ability to lead multiple complex priorities.
Proficiency using Microsoft Suite, Word and Excel.
Proven ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time. Please apply by 4/11/25 for consideration. Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Manager-of-Finance-and-Business-Operations/63296 (https://apptrkr.com/6125904)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.