Job Description:
Job Description
Are you a professional who takes initiative, is flexible, and enjoys
working in a results-driven, team environment? Are you able to exercise
good judgment in a variety of situations, with strong written and verbal
communication, administration, and organizational skills? Do you have
experience streamlining systems and processes for programs and people? If
yes, then join our team!
Individuals of underrepresented groups are strongly encouraged to apply!
Program Overview
RMI is an independent nonprofit founded in 1982transforming the global energy
system to secure a clean, prosperous, zero-carbonfuture for all.It engages
businesses, communities, institutions, and entrepreneurs to accelerate
the adoption of market-based solutions that cost-effectively shift from fossil
fuels to efficiency andrenewable.
With an independent, objective, and fact-based approach,RMI's Islands
Energy Program, working within the umbrella Global South Program,
bringsexperience gained from engagements with regional governments,
utilities, corporations, financial institutions, project developers,
technology companies, and industry experts to solve the toughest energy
challenges. RMI is currently working with select country partners to an energy
transition that supports development goals, transitions away from fossil
fuels and enables a dramatic increase in access to affordable renewable energy
and energy efficiency that will bring benefits to all.
Capturing the promise of the new energy economy requires a fundamental change
in how governments, regulators, utilities, funding entities, and the
private sector approach energy infrastructure design, development, and
operation. We use our expertise in distributed energy systems, utility
business models, finance, and technology to create a robust technical and
economic analysis that determines the costs and opportunities of clean,
renewable, and efficient technologies.
RMI is seeking a Program Operations Lead reporting to the Global South
Operations Manager (working within the Islands Energy Program) to support
program implementation in the Caribbean.
We strongly encourage individuals from underrepresented groups to apply!
Position Overview
Rocky Mountain Institute (RMI) is seeking a Program Operations Lead
(POL) with exceptional organizational and communication skills to
facilitate successful execution of all operations enabling maximum impact and
return on investment. The POL plays a key role in ensuring that the knowledge
developed by the program is effectively managed and communicated to relevant
parties. The POL drives efficiency across operations and supports successful
execution by monitoring and reporting on progress, resource usage and
performance to objectives. This individual also ensures program budgets and
progress are reported to staff and funders, and that the program coordinates
and collaborates with key stakeholders to drive change.
Your Key Responsibilities
Budget management and financial reporting:
Support and advise the annual budget creation process and Islands Energy
Program maintain program budget by reforecasting within Adaptive.
Manage program budget tracking and synthesize insights from budgeting tools to
advise program leaders and project managers with data-backed recommendations
Manage the monitoring project balances and drawdowns according to project
funding agreement requirements.
Maintain a high-level view of the funding pipeline and give feedback to
leadership on future funding gaps.
Act as a liaison and coordinate with RMI's FP&A and Development teams to
ensure program budgets and pipelines are accurate, correct budget templates
and rates are used in proposals,
People:
Partner with RMI's People team with facilitating the hiring process,
including coordinating job postings, resume reviews, and sometimes interviews
Partner with program team and People team to facilitate new hire onboardi g
Support team members in participating in relevant trainings and utilizing
their learning and development budgets
Facilitate team events and retreats
Procurement and contracting:
Plan, organize, and execute internal program-related events.
Manage invoices, current contracts, creation of new contracts and
relationships with current and future program contractors, including
in-country team members.
Work with the PA to submit vendor bills correctly and in a timely manner.
Facilitate and advise Islands project staff on procurement processes with the
support from RMI's procurement office
Project management:
Monitor team members utilization in project management software and advise
project managers and program leaders on capacity.
Maintain project structures (including budget and project-specific data)
and create new projects when needed in project management software.
Provide consultative support to Project Managers in reviewing and approving
timesheets and expense reports for the program
Maintain the program's SharePoint homepages and file structure.
Track RMI-standard performance indicators and compile useful summaries for
program leadership
Internal (intra-institute) / Cross-Functional coordination:
Partner with Cross-functional departments and program leaders on the
implementation of RMI-wide system and process improvements.
Serve as liaison between Islands and RMI's cross-functional departments,
with a focus on efficiency and effectiveness.
Support Metrics & Evaluation, corporate engagement, and equity leads in
developing templates, processes, and SharePoint structures.
Facilitate internal coordination with other programs and operations on shared
resources, providing frequent updates to leadership
Drive intra-institute coordination efforts in partnership with the
Monitoring, Learning, and Evaluation Manager and the Program Managing
Director, proactively making recommendations on best practices and procedures
Other/ miscellaneous:
Additional responsibilities, as required
Qualifications