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This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1142058
Job Description Part-Time Assistant Town Clerk 4.01.2024
Job Description
Title: Assistant Town Clerk (Part-Time)
Department: Town Clerk
Nature of work: Performs specialized and responsible work relating to the security and
maintenance of official town records. Performs work as required relating to various licensing
procedures and election details.
Work Schedule: 25 hours per week through June 30th, 2024, with part time benefits.
30 hours per week beginning July 1st, 2024, with full time benefits. Flexible work schedule as
approved by Town Clerk, and as directed, occasional weekend and evening hours required during
election, Town Meetings, BCA functions, tax abatement and appeal hearings.
Wage: \$23.13 per hour (FY24); \$24.06 per hour (FY25)
Supervision Received: Receives supervision from the Town Clerk or their designee while
simultaneously working independently.
Supervision Exercised: Supervises volunteers as directed by Town Clerk
Essential Responsibilities:
Responsible for the opening of the Town Clerks office as scheduled.
Participates in the receiving, indexing, and recording of original land instruments, including
maintaining all hardware, software, and supplies, and acting as liaison with the land record
system company, as well as preparing transmittal reports for Department of Taxes, and
various other State agencies, as well as for Land Records company and other designated
departments and individuals.
Provides copies (including certified) of town records, primarily land and vital records.
Prepares transmittal reports for Department of Taxes, and various other State agencies, as
well as for Land Records company and other designated departments and individuals.
Issues and indexes dog, marriage, liquor, and other licenses while assisting with necessary
reporting.
Collaboration in the preparation of elections and town meetings.
Assists in the preparation and certification of election results to Secretary of State
Provides information to political candidates and the public and media regarding the
preparation of nominating petitions.
Assist in the maintenance of the voter checklist in accordance with Federal and State
Statutes.
Job Description Part-Time Assistant Town Clerk 4.01.2024
Assists in keeping the office up to date and in compliance with state statutes and
procedures.
Performs duties of Town Clerk in their absence
Serves as a community source of information for a wide variety of questions.
Operates office machines, including computer, photocopier, and Land Records scanner for
the purpose of filming original land record documents.
Daily responsibility for maintaining general functioning of the office including working with
the public and checking for mail, online payments, Current Use System, My Vtax.
Keep the Town Record Book and Zoning Bylaw Book up to date.
Keep informational brochures up-to-date and stocked.
Creates and updates written office procedures.
Non-Essential Duties and Tasks: The responsibilities and duties listed above are examples of the
various types of work performed. The omission of specific duties does not exclude them from the
position if the work is similar, related, or a logical assignment to the position.
Competencies Needed:
We will consider any combination of relevant work experience, volunteering, education, and
transferable skills as qualifying, unless specifically stated as required.
Requires a high school diploma or equivalent, supplemented with relevant experience
working with the public or in communications.
Knowledge of modern office practices, procedures, and equipment, including the ability to
use common computer applications. (Mi crosoft Suite = specifically Access, Google, other
database management).
Must be able to multi-task and re-prioritize work as needed.
Ability to communicate effectively with the public, elected officials, and other government
agencies.
Able to establish and maintain effective working relationships with employees, other
departments, and the public.
Must be able to communicate effectively verbally and in writing.
Must have a keen eye for detail and accuracy.
Must be able to work effectively in the absence of close supervision.
Must be able to work independently and as part of a team.
Must be able to learn and retain instructio