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Job Description:

The part-time Administrative Assistant provides administrative support to the Bellarmine Associate Dean of Academic Affairs and the Bellarmine full-time and part-time Faculty members.

Essential Functions:

• Organizing and maintaining files and databases in a confidential manner

• Handling correspondence, managing calendars, assist with class assignments and room changes

• Managing communications including emails and phone calls for the Associate Dean

• Schedule appointments, meetings, and reservations as needed

• Point of contact for Bellarmine full time and part time faculty members

• Liaison to university offices including Registrar, Dean’s offices, & the Provost Office

• Performs related duties and office projects as assigned by the Associate Dean of Academic Affairs

Qualifications for Administrative Assistant

• High school diploma or general education degree (GED) required; an associate's degree in Business Administration preferred.

• 2-3 years of clerical, secretarial, or office experience

• Strong verbal and written communication skills

• Comfortable with routinely shifting demands

• High degree of attention to detail & follow through

• Data entry experience

• Working knowledge of general office equipment

• Possess a working knowledge of the Microsoft suite of products, including Word, Excel, PowerPoint, etc.

• An understanding of Banner, Blackboard, Workday, CLSS, and other Fairfield University course registration tools is highly desirable

• An appreciation for the Jesuit & Catholic mission of the university

Hours: Up to 19 hours per week

Location: Bellarmine Campus, Bridgeport, CT

Category:

Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV . You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.

Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.

Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu

Founded in 1942, Fairfield University is a modern, Jesuit Catholic University rooted in one of the world’s oldest intellectual and spiritual traditions. With campuses located in Fairfield, CT Bridgeport, CT, and Austin, TX, we strive to create a workforce that is rich in skill, knowledge, and pride in our work. Members of the Fairfield University community exhibit mutual respect, compassion, and inclusivity, aspiring to be a welcoming environment representative of an ever-changing and diverse global populace. As our University rises in national prominence, we are committed to fostering a healthy workplace and lifestyle for our employees. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.