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New York State Civil Service C240063 - Stores & Mail Operations Supervisor - Campus Operations in Buffalo, New York


Agency University at Buffalo

Title C240063 - Stores & Mail Operations Supervisor - Campus Operations

Occupational Category Skilled Craft, Apprenticeship, Maintenance

Salary Grade 12

Bargaining Unit OSU - Operational Services Unit (CSEA)

Salary Range From $48956 to $48956 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 7:30 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address xxx

City Buffalo

State NY

Zip Code 14214

Minimum Qualifications Minimum Qualifications: One year of permanent competitive service as an Office Assistant 2 (Stores/Mail).Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.Reassignment Requirement: You must hold the same title at the University at Buffalo.Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.Departmental Operating Needs:Candidates must effectively demonstrate:• Experience or skills related to supply chain management.• Time management and multi-tasking abilities.• Critical thinking, root cause analysis, and problem-solving skills.• A positive attitude and a willingness to lead a small team.• An ability to effectively communicate expectations and performance requirements with team members.• Possess and have demonstrated positive customer service skills.• Be able to understand and follow written and/or oral instructions.Since the activities of other employees depend upon the availability of the employee in this position, reliable attendance is a factor that will be considered when filling this vacancy.Physical Demands:Due to the nature of our business, individual may need to move packages aspart of the sorting process.Preferred Qualifications:• Flexible with the ability to thrive in a fast-paced, changing environment.• Ability to perform task effectively within prescribed time frames.• Provide outstanding customer service with experience interacting with a broad and diverse population.• Strong organizational and oral communications skills.• Computer proficiency in general PC applications, MS Office (Excel, Word, Outlook).• Ability to use common office and warehouse equipment.• One year of industry related experience preferred.

Duties Description Position Summary: The University at Buffalo, department of Campus Operations, is seeking a Stores & Mail Operations Supervisor to manage daily warehouse operations. Stores and Mail Operations Supervisors are second level supervisors over frontline supervisors and staff in the performance of office support and clerical work, or manual labor, related to storing, receiving, and distributing goods, materials, commodities, or other property.Duties Include:• Assign and reassign work to subordinate staff and schedule daily work to ensure adequate coverage.• Schedule work activities to ensure the orderly and timely pickup, processing, delivery and storage of mail and supplies.• Supervise the receipt of all incoming shipments, identifying the goods received against documentation.• Complete or supervise the completion of various forms and reports to account for and control the inventory of goods.• Explain discrepancies between actual count and records.• Plan the layout of storage areas for safety and efficient utilization.• Review complaints and take appropriate action to resolve them.• Other duties as assigned.Outstanding Benefits PackageWorking at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer.About The University at BuffaloThe University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Additional Comments Additional Information:University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Some positions may require additional credentials or a background check to verify your identity.

Name Mike Manfredo

Telephone 716-645-2364

Fax xxx

Email Address


Street xxx

City Buffalo

State NY

Zip Code 14214

Notes on Applying Applications for this position will only be accepted online. To apply, please visit: