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Job Title: Office Administrator
Job Description
The Office Administrator will assist with all Service Manager and Accounting Department needs within their contract services division.
They will offer support to the Service Manager of their designated area.
They will be required to use different platforms to fulfill these tasks, ensuring that the work is performed in a timely manner that is also performed correctly with minimal errors and supervision.
This position will report to both the Service Manager and Corporate Controller.
Responsibilities
Apply pricing to daily submitted paperwork (and apply markup, if applicable)
Enter submitted paperwork into necessary platforms
Enter handwritten paperwork into digital format
Enter hours worked into Monday.com
Scan all vendor invoices/receipts into accounting software for review & email to Accounts Payable
Apply rentals to invoices
Ensure all paperwork, invoices, & receipts have PO’s
Manage new hire paperwork
Schedule, log, and report safety meetings
Handle invoicing after probationary period (3-6 months)
Essential Skills
QuickBooks experience
Proficiency in Excel
Attention to detail
Multitasking and good time management
Additional Skills & Qualifications
Outgoing and team-oriented personality
Reliability
Willingness to learn and retain information quickly
Work Environment
Work Hours: Onsite Monday to Friday, 8:00 A.M. – 4:30 P.M. The office environment is generally quiet with field technicians coming in the morning. The team loves to have fun and provides a supportive atmosphere with room for growth within the organization.
Pay and Benefits
The pay range for this position is $23.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Burnsville,MN.
Application Deadline
This position is anticipated to close on Apr 7, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.