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Human Resources Technician I/II
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Human Resources Technician I/II
Salary
$85,841.60 - $109,865.60 Annually
Location
CA, CA
Job Type
Full-Time
Job Number
01821-E
Division
Human Resources
Unit
Total Rewards and Data Analytics
Opening Date
09/19/2024
Closing Date
10/3/2024 11:59 PM Pacific
Description
Benefits
Questions
Description
Overview:
Join Our Dedicated HR Team at Valley Water
Do you have technical experience in the field of Human Resources, and a passion for growth in the HR field? Valley Water is seeking a detail-orientedHuman Resources Technician I/II (HR Tech)to become a vital part of our Total Rewards & Data Analytics Unit within the Human Resources Division.
In this role, you will focus on HR Information System (HRIS) responsibilities, which include analyzing, calculating, processing, and entering payroll transactions. You’ll ensure timely and accurate data entry for bi-weekly payroll, new hires, separations, and retirements, while collaborating closely with our Benefits and Payroll teams to support a smooth employee experience. This position also offers an exciting opportunity to provide direct customer service, responding to inquiries from employees, managers, and other stakeholders across Valley Water.
We are looking for an HR Tech with strong technical skills, excellent multitasking abilities, and a commitment to meeting deadlines—all while upholding the highest standards of confidentiality and data security.
Why Valley Water?
At Valley Water, we take pride in fostering a collaborative and inclusive work environment. The HR Tech II position plays a key role in our team, supporting vital HR functions and ensuring that our employees receive the best service possible. If you’re looking for an opportunity to contribute to the smooth operation of HR processes while growing in your career, we encourage you to apply!
Key Responsibilities include, but are not limited to:
Process and input payroll transactions bi-weekly, ensuring accuracy and timely distribution of required documentation to employees and managers.
Ensure compliance with Valley Water policies and Memoranda of Understanding (MOU) when reviewing submitted documentation.
Support HRIS system updates, process improvements, and agency-wide changes.
Participate in system maintenance and attend update meetings to ensure HR data is accurate and current.
Provide timely, high-quality customer service to employees, managers, and the Board of Directors by addressing payroll-related questions.
Collaborate with Payroll, Management, Labor Relations, and other departments to resolve pay issues.
Coordinate and process new hire documentation, ensuring seamless onboarding.
Run and compile basic reports to provide updates to stakeholders.
Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.
Ideal Experience:
HR Tech I:One (1) year of increasingly responsible technical and administrative human resources support pertinent to the assignment involving the use of databases/HRIS.
HR Tech II
Minimum two (2) years of increasingly responsible experience in technical and administrative HR support, with at least one (1) year of HRIS/database management.
Familiarity with Microsoft Office Suite and direct experience with Infor or similar HRIS/ERP systems is highly desirable.
Ideal Skills and Abilities (HR Tech I & II):
Strong communication skills, both verbal and written, with the ability to explain complex HR information clearly.
Excellent problem-solving abilities, with a proven track record of troubleshooting and resolving HRIS/payroll issues.
Impeccable attention to detail and a commitment to maintaining accurate and secure records.
Exceptional multitasking skills, with the ability to prioritize competing deadlines and collaborate with cross-functional teams.
High level of professionalism and discretion when handling sensitive employee information.
Ideal Knowledge (HR Tech I & II):
Principles and practices of HRIS, payroll processing, and employee data management.
Methods for data collection, analysis, and reporting.
Strong organizational skills with the ability to maintain accurate records and documentation.
Ideal Training and Education (HR Tech I & II):
Equivalent to the completion of the twelfth grade supplemented by college level course work in human resources, business administration, or a related field. Bachelors degree is desirable.
Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
To review the Classification Specification, please clickhere (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/HR%20Technician%20I-II-III%20-%207-2021.pdf)
Total Rewards & Data Analytics Unit (Position Code 1018)
Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.
This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year).
Selection Process
(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.
NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.
Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.
Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.
The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits)
01
I acknowledge that I have entered my Work Experience and Education on the employment application, and I am aware these are required fields. If they are not completed, the application is considered incomplete, and I will be disqualified as an applicant for the position.
Yes
No
02
Please answer the supplemental questions thoroughly, clearly, and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. I have read this information and am aware of the importance of responses to the supplemental questions.
Yes
No
03
Please indicate how many years of increasingly responsible technical and administrative human resources support experience you possess.
0-1 years
2-4 years
4 or more years
04
Do you possess the equivalent to the completion of the twelfth grade supplemented by college level course work in human resources, business administration, or a related field.
Yes
No
05
Do you have experience using Microsoft Outlook, Word, Excel, PowerPoint, or an equivalent? Please indicate which software you've used and number of years of experience using it.
06
Tell us about your experience in the Human Resources field performing technical tasks within a Human Resources Information System (HRIS), or Enterprise Resource Planning (ERP) system. Include your title, organization, dates of employment, duties assigned, and names of the system(s) utilized. In your response, tell us how you succeeded, and ultimately how you made an impact on your team/organization as a result. If you do not have such experience write "N/A".
07
If you have experience in HRIS/ERP systems, describe your experience troubleshooting transactions. For each example, include the system you are referring to, and transactions or tasks for which you were responsible. Please describe how you went about resolving issues errors that would come up. If you do not have such experience, write "N/A".
08
What training have you taken that you feel will help you to be more successful in this role? If you do not have supplemental training above the required experience, write "N/A".
09
Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".
10
Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".
Required Question
Agency
Santa Clara Valley Water District (CA)
Address
5750 Almaden Expressway
San Jose, California, 95118
Phone
1-408-630-2260
Website
https://www.valleywater.org
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