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City of Casper Financial Services Technician in Casper Police Department - Casper, Wyoming
Financial Services Technician
Financial Services Technician
$41,953.60 - $56,638.40 Annually
Casper Police Department - Casper, WY
Casper Police Department
8/31/2021 11:59 PM Mountain
Assigned to: Casper Police Department
Total Compensation Package
Typically, all positions will begin being paid at the beginning of pay range listed above.
The Casper Police Department is seeking a highly motivated and independent individual to oversee the largest budget within the City of Casper.
This individual will play a vital role in overseeing multi-million dollar municipal budgets for law enforcement operations for the City of Casper to include the Metro Animal Shelter and Casper-Natrona County Public Safety Communications Center.
This role reports directly to the Chief of Police and works daily with City of Casper leadership in ensuring transparent, accurate and timely budget operations. This role is a crucial member of the leadership team at the Casper Police Department and will be relied upon to provide input and direction on subjects relating to the budget.
Along with managing all accounts payable and receivable, invoicing and billing for the department, this role will project future budget needs, identify trends, manage grant funds and create quarterly budget reports.
This role requires an individual with expert excel skills and the ability to work dynamically as part of a fast moving environment. This individual will work with police officers and other CPD staff on a daily basis to address budget questions and concerns.
This individual will work as a team of professionals with a common goal of finding creative ways to ensure the wellbeing of the men and women who serve Casper, as well as the overall protection and safety of our entire community.
For additional information about this position, contact Scott Hoffman: (307) 235-8305
Incumbents are responsible for performing a variety of technical duties with moderate to higher level difficulty that relate to clerical tasks and financial administrative support.
Receives general supervision from higher level supervisory and management staff.
Typical Class Essential Duties
Processes accounts payable and/or receivables in a timely manner, which may include calculating and determining settlements or adjustments; researching, tracking, and coordinating all accounts payable and/or receivables; and creating invoices and refunding payments.
Tracks, reconciles, reviews, and submits reports for City grants; serves as the point of contact for grant compliance and/or internal audits.
Coordinates events, attends meetings, and prepares agendas and minutes as assigned.
Inputs a variety of complex and statistical data; creates spreadsheets to organize, display, and summarize data; facilitates analysis and identifies interrelationships; prepares special reports for City departments and/or agencies.
Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adhering to procedures.
Performs liaison functions; communicates with various groups to provide detailed information on division policies and procedures; responds to inquiries by e-mail, phone or in person; organizes and assists with activities, special projects, and meetings.
May assist in annual budget preparation; may, monitoring and maintaining budget information; provides information regarding budget requests, estimates, expenditures, and adjustments; prepares budget status and expenditure reports.
Composes non-routine documents and materials including correspondence, memoranda, reports, charts, and other items in support of program or departmental operations.
Organizes, maintains, and updates specialized files, documents and records; creates, maintains and updates filing systems; copies, compiles, and distributes documents and other materials as assigned.
Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.
Performs other duties of a similar nature or level.
Knowledge (position requirements at entry):
• Modern computer software programs such as Microsoft Office.
• Modern office procedures, methods and use of technological equipment including database management.
• Customer service principles.
• Basic accounting principles.
• Basic inventory management principles.
• Fiscal record keeping.
• Accounts payable/receivable.
• Methods of utility or grants accounting.
• Administrative requirements for grant management.
• Federal, state, and local laws, policies, and guidelines governing public funds administration.
Abilities (position requirements at entry):
• Routinely demonstrate the City of Casper core values.
• Maintain and balance a variety of financial records, ledgers, and accounts.
• Understand, navigate, and comply with all grant requirements.
• Research fiscal and statistical information and prepare related reports and spreadsheets.
• Understand and implement mathematical formulas.
• Organize records in an easily retrievable fashion.
• Operate a variety of modern office equipment and tools.
• Maintain confidentiality.
• Accurately proofread numerical and text data.
• Work on a variety of tasks simultaneously.
• Prepare clear, accurate, and concise reports.
• Maintain a variety of financial records, ledgers, and accounts in accordance with City policies and procedures.
• Process accounts payable/receivable.
• Perform repetitive and tedious tasks for long periods and still pay close attention to detail and accuracy.
• Work independently and as part of a team.
• Learn, interpret, and apply City policies, procedures, laws, and regulations.
• Maintain a neat and professional appearance.
• Communicate effectively verbally and in writing.
• Follow written and verbal instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Follow all City safety rules and procedures and immediately report all accidents/incidents or unsafe conditions to a supervisor.
Skills (position requirements at entry):
• Maintaining accurate records and files.
• Accounts payable/receivable.
• Maintaining confidentiality.
• Performing mathematical calculations.
• Proofreading and editing documents.
• Researching, assembling, organizing, and evaluating data and information.
• Providing customer service.
• Creating clear and concise reports.
• Typing correspondence, memos, data entry, and/or other related information.
• Oral and written communication sufficient to exchange or convey information and receive work direction.
• Operating in a courteous, knowledgeable and tactful manner with customers, staff, and the general public.
• Operating modern office equipment, software, and operating systems/applications.
Training, Experience & Certifications
EDUCATION and EXPERIENCE:
• High school diploma or equivalent (G.E.D.) required.
• Associate’s degree in accounting, business, or a related field preferred.
• Minimum of one-year experience performing complex clerical work relating to accounting, finance, or grant management or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed below.
LICENSING and CERTIFICATIONS:
• Possession of a valid Wyoming Driver’s License preferred.
Supplemental Information & Physical Requirements
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Women, minorities, and individuals with disabilities are encouraged to apply.
Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test.
As a condition of employment, the successful candidate must utilize direct deposit for payroll purposes.
Driving records are required for all new employees regardless of the position's driving requirements. If the employee has not held a Wyoming driver's license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence.
Physical and Environmental Conditions:
City of Casper employees that perform safety sensitive tasks are subject to pre-employment and/or random drug testing. These tasks include, but may not be limited to:
• Emergency response/rescue
• Handling or working with hazardous materials, including chemicals as well as solid and liquid waste
• Operating or maintaining water and wastewater systems
• Maintaining City computer and data systems including networks, servers, communication systems, etc.
• Driving for the City of Casper, whether essential or non-essential
• Operating power-driven machinery or equipment
• Handling confidential information, including personnel, health, financial, or attorney-client information
• Working with or around children
Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Incumbents in this position work indoors in an office environment and are subject to the common noises associated with office work including telephones, copiers, and printers. The position requires frequent sitting, typing, and customer contact, both by telephone and in person.
The City of Casper offers a variety of benefits (http://casperwy.gov/cms/One.aspx?portalId=63067&pageId=153605) to full-time employees.
Benefit Programs Include: Health, dental, vision, medical reimbursement account, short-term and long-term disability options, life insurance, paid vacation & holidays, disability leave, retirement pension, Employees Family Assistance Program (EFAP), and a 457k plan. Please visit the City's "Employee Benefits (http://casperwy.gov/cms/One.aspx?portalId=63067&pageId=153605) " webpage for complete details on our benefit programs.
Additional Benefits and Fun Events:
Wellness Programs - Way to Wellness Challenge, Online Health Risk Assessment, Health Talks, Annual On-Site Flu Vaccination Clinic, Musculoskeletal Health Programs, Fitness Incentives, and Workplace Health Challenges.
Service Awards Luncheon - To recognize and celebrate years of service, employees who reach a 5-year milestone with the City are invited to an annual luncheon. This event includes catered food, awards and great door prizes.