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Medical University of South Carolina MUSCP - Funds Manager - MUSC Foundation in Charleston, South Carolina

Entity/Organization: MUSC Physicians (MUSCP) (http://www.muschealth.org/muscppublic/)

Hours per week: 40

Scheduled Work Hours/Shift: Monday - Friday 8:00am - 5:00pm

Pay Basis/FLSA: Salary / Exempt

Job Summary/Purpose :

The MUSC Foundation has total assets of approximately $750 million. Of these assets, approximately $630 million are investments, $80 million are real estate, and the remainder are contribution receivables and other assets. MUSC Foundation is searching for a candidate to oversee 1600 funds, to provide support with banking transactions along with treasury management functions, and other various accounting responsibilities. This position manages the endowment payment process for the Foundation and works very closely with the customer base to include Institutional Advancement team members, donors, and enterprise wide departmental representatives.

Required Minimum Training and Education: Bachelor's degree with at least 5 years preferred business/accounting experience or Associate's degree with at least 7 years preferred business/accounting experience. Experience working in a tax-exempt organization or related field. Extensive knowledge of treasury management, banking, and accounting activities. Ability to relate to personnel of various professional levels and to donors in a tactful manner. Strong Microsoft Excel and PowerPoint skills. Ability to perform qualitative and quantitative analysis. Organized, inquisitive, diligent, and self-directed. High standards of work quality and presentation

Required Licensure, Certifications, Registrations: N/A

Degree of Supervision: Chief Financial Officer/Chief Operating Officer

Job Duties and Responsibilities:

Funds Management

  • Serves as Funds Manager by overseeing approximately 1,600 funds within the Foundation, working closely with the Gift Processing Manager.

  • Provides guidance for fund establishment to customer base and MUSCF team members.

  • Responsible for reconciling funds along with assisting with the establishment and maintenance of funds within the general ledger. Works closely with the Gift Processing Manager.

  • Prepares complex analyses, provides training and special reports/projects, as requested by beneficiaries, donors, institutional advancement, and other customers.

  • Monitors and reviews funds for level of activity, meeting requirements, and making recommendations for follow-up action.

Treasury Management/Risk Management

  • Works closely with Investment team, tracking and monitoring of cash balances, recommending any necessary actions.

  • Originates complex bank transfers and associated journal entries for review with CFO

  • Communicates and acts as liaison with 4 banks.

  • Monitors monthly, weekly, and daily bank treasury analyses reports and bank activity recommending any needed action.

  • Works closely with General Ledger accountant and Controller regarding bank activity and general ledger.

Accounting Support

  • Responsible for creating, updating, and maintaining accounting related policies and procedures. Recommends improvements to work flow processes.

  • Provides key leadership role with all audits including financial, external and internal compliance.

  • Coordinates with accounts payable manager to process check disbursements for weekly check write. Ensures adequate cash is available, assists with necessary contacts, and provides clarification of the purpose of the funds.

  • Manage and oversees all stock gift processes to include assimilation of both internal and external information to complete complex transactions.

  • Serves as coordinator with stockbroker.

  • Works with gift processing manager, gift officers, departments and donors to ensure accuracy of financial information.

  • Oversees all endowment activities including:

  • Coordinates annual endowment payout process to include supervision of team, collection of data from various sources, performs complex activities and supervises communication to beneficiaries and financial personnel.

  • Supervises and reviews quarterly endowed chair reporting process.

  • Monitors endowment balances and performs complex calculations to determine payout eligibility.

  • Supervises and reviews preparation of annual CHE endowment report.

  • Provides annual, quarterly, and monthly activity reports.

Special Projects

  • Completes and oversees special projects for the CFO/COO, senior leadership, internal, and external customers.

Physical Requirements: Continuous requirements are to perform job functions while standing, walking and sitting. Ability to bend at the waist, kneel, climb stairs, reach in all directions, fully use both hands and legs, possess good finger dexterity, perform repetitive motions with hands/wrists/elbows and shoulders, reach in all directions. Maintain 20/40 vision corrected, see and recognize objects close at hand and at a distance, work in a latex safe environment and work indoors. Frequently lift and/or carry objects weighing 20 lbs (+/-) unassisted. Lift from 36” to overhead 15 lbs. Infrequently work in dusty areas and confined/cramped spaces.

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