Position Number: 002305
Department: College of Humanities & Earth and Social Sciences (Col)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
Monitor budgets for the department, and provide administrative support to the Department Chair, Associate Chair, Department Review Committee, and Recruitment Committees.
Train new employees in university financial procedures and policies, as needed.
Record expenditures and weekly account balances for 2-3 general funds; and expenditures and annual account balances for 13-15 non-general and student award funds.
Manage accounts of various types: general, discretionary, grants, agencies, student awards, and faculty awards.
Responsible for purchasing, receiving, check requests, reconciliations, and troubleshooting financial matters.
Serve as primary departmental resource on business procedures for sound business practices.
Complete all travel authorization/reimbursement forms, purchase orders, direct pay requests, FTRs, and supply orders.
Maintain employment records for staff and faculty.
Complete recruitment paperwork for faculty and staff positions including, but not limited to, the following forms: Faculty AA-02 Recruitment Plan, compose and submission of Ads, AA-04 Requests to Interview, AA-05 Recommendation for Initial Appointment, AA-34, Verification of Academic Credentials and Work Experience, PD-7 Academic Personnel Action, letters of acknowledgement and letters indicating position(s) has been filled.
Independently resolve customer problems utilizing extensive program knowledge, analytical skills, and research of past actions.
Minimum Experience / Education:
Required Minimum Qualifications:
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four year degree in a related business function and one year of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Preferred Education Skills and Experience:
Bachelor’s Degree in Business Administration or a related discipline; or an equivalent combination of training and experience.
Previous experience working in Higher Education as an Office Manager or in a similar role is strongly preferred.
Familiarity with UNC systems is a plus.
Budget management experience is highly.
Google and MS Suite software experience.
Exceptional customer service and communication skills.