This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12149383 Department
F&A FIN - Procurement Services
About the Department
Procurement Services provides integrated solutions to enhance the
University\'s Procure-to-Pay experience. This includes establishing
contracts, creating purchase orders and administering the credit card
program, travel services and other specialized campus programs.
Job Summary
Payment Services partners with the campus community to ensure that all
University payment functions adhere to University policies, IRS
regulations, and generally accepted standards. Payment Services works
with our customers to properly onboard suppliers/payees and process all
payments in a timely manner to meet customer (supplier, faculty, and
staff) needs and expectations in the areas of supplier/payee payments
and employee expense reimbursements. The Payment Services Accounting
Associate will be responsible for assisting campus clients with
processing correcting entries.
Responsibilities
- Responds to inquiries from, and provides appropriate guidance to,
campus and external clients regarding requested transactional
corrections to invoices and other accounts payable transactions.
- Processes corrections, ensuring any requested changes are properly
approved, prepared, reviewed, and recorded according to
institutional policies and procedures.
- Ensures quality of payment processing and reporting within assigned
deadlines to avoid penalties.
- Provides consistent, quality customer service to the University
community in facilitating customer transactions.
- Continuously seeks opportunities to make improvements of procedures
and systems.
- Responds to and researches accounts receivable/payable inquiries
including payments to vendors and reimbursements to individuals with
guidance and direction from others.
- Collects, interprets, and performs routine analyses of payables
data. Likely to act as an informal resource to associates with less
experience.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
---
Work Experience:
Minimum requirements include knowledge and skills developed through
---
Certifications:
---
Preferred Qualifications
Education:
- Bachelor\'s degree, preferably in accounting or business
administration.
Experience:
- A minimum of two years business experience.
- Background in a customer service environment.
- Previous experience in a higher education institution.
Technical Skills or Knowledge:
- Working with Oracle Cloud.
- Background working with Microsoft Excel, Word, and databases.
- Familiarity with administrative processes, procedures, and systems
within a university setting.
- Skill and knowledge of computer tools including MS Office.
- Strong personal computer skills.
- Thorough knowledge of accounting principles and accounts payable
practices/techniques.
- Working knowledge of interfaces between accounts payable and other
financial systems.
Preferred Competencies
- Communicate effectively and professionally in writing, especially in
email.
- Excellent communication skills, both verbal and written.
- Participate as a team player and positively influence group
activity.
- Project management and proven problem solving and analytical skills.
- Identify payment discrepancies and oversee all required research to
resolve issues.
- Correspond with vendors and departmental administrators regarding
payment information and problem resolution.
- Develop and complete departmental goals including identifying and
implementin continuous improvement efficiencies.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- References Contact Information (3)(required)
When applying, the document(s) MUSTbe uploaded via the My
Experience page, in the section titled Application Documents of
the application.
Job Family
Financial Management
Role Impact
Individual Contributor
FLSA Status
Non-Exempt
Pay Frequency
Biweekly
Scheduled
Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal
Opportunity/Disabled/Vete