This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11820872
POSITION DESCRIPTION
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Position Title: Administrative Assistant of ProgramsAsst: Latricia
Seye/Amber Smock
Departments: Advocacy and Independent LivingDate: March 2024
BASIC FUNCTION:
Performs high-level clerical and administrative support to Access
Livings Vice President of Advocacy and Vice President of Independent
Living, who supervise a total of more than 50 staff engaged in
disability direct service and advocacy. Interacts patiently but
efficiently with a wide range of people, including executive/civic
leaders, government agencies, community organizations and grassroots
people with disabilities in a fast-paced, information-rich environment.
This position requires high detail orientation, professional
communication, and commitment to a continuous learning environment.
SPECIFIC DUTIES:
Maintains both Vice Presidents calendar and schedules appointments.
Keeps Vice Presidents apprised of upcoming external appointments and key
communications;
Balances availability to support both Vice Presidents with
administrative/technology supports within meetings when applicable;
Coordinates schedules and projects as needed with the Executive
Assistant who reports to Access Livings President & CEO and Executive
Vice President;
Ensures coordination of logistics for events hosted or attended by the
Vice President, may also attend external events to assist Vice
Presidents with admin or technical support;
Coordinates meetings of the Board Program Committee and works to support
development of agenda as well as taking notes and preparing meeting
packages;
Communicates with fellow staff and other internal departments as
required to promote maximum efficiency of the Program Departments;
Provide support for quality control, in coordination with Vice
Presidents and Data Integrity Coordinator;
Takes notes at meetings as requested, and follows up with attendees
regarding action items;
Serves as point of contact for the Vice Presidents as needed, triaging
requests and prioritizing items that need response;
Composes memoranda and correspondence requested by the Vice Presidents;
Maintains confidentiality of sensitive information and documents;
Maintains travel records and expenditures, coordinating with the
Facilities Manager and relevant administrative staff;
Completes other duties as assigned.
EDUCATION AND TRAINING: Minimum educational background required
High School diploma required. Two years of college and/or equivalent
experience required. Bachelors degree preferred. Knowledge of disability
issues and independent living philosophy preferred.
EXPERIENCE: Length of time required to develop skills for acceptable
performance
Minimum of two years of experience in an administrative, clerical or
other administrative support capacity. Must have experience with MS
Office Suite and shared software platforms such as MS Team, OneDrive,
and/or Google applications. Experience with multitasking in a fast paced
environment preferred. Experience in disability related organization
preferred. Familiarity with community organizing settings preferred.
PHYSICAL DEMANDS:
Occasional assistance with setting up events or meetings, including
support for food or activities.
EQUIPMENT OPERATED:
All Microsoft Office products, specifically Excel, Word, Teams and
Outlook. Sharing applications including Google Drive. Copier and scanner
use.
WORKING ENVIRONMENT:
Office with open cubicle arrangement; hybrid with two days a week
in-person.
PROFESSIONAL AFFILIATIONS:
None required.
NO. OF EMPLOYEES DIRECTLY SUPERVISED:
None.
SUPERVISED BY:
Vice President of Advocacy and Vice President of Independent Living
SALARY:
\$50,000 - \$53,000 Annually
HOW TO APPLY:
Email cover letter and resum to both: Latricia Seye
<lseye@accessliving.org> and Amber Smock <asmock@accessliving.org>.