This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11829110 By joining our team,
you\'ll be part of our life-changing Mission and Vision. You\'ll work in
a truly inclusive environment where diversity and equity are championed
through words and actions. You\'ll contribute to an innovative culture
that is second to none, one that embraces curiosity, discovery and
compassion. You\'ll play a role in something that\'s never been done
before as we integrate science and clinical care to help patients
achieve better, faster outcomes - as we Advance Human Ability, together.
Job Description Summary
The Administrative Coordinator will perform record keeping, bookkeeping,
supply requisition/distribution, and scheduling activities for assigned
department.
The Administrative Coordinator will consistently demonstrate support of
the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values
by striving for excellence, contributing to the team efforts and showing
respect and compassion for patients and their families, fellow
employees, and all others with whom there is contact at or in the
interest of the institute.
The Administrative Coordinator will demonstrate Shirley Ryan AbilityLab
Core Attributes: Communication, Accountability,
Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and
Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment
to Excellence) while fulfilling job duties.
Job Description
The Administrative Coordinator:
- Performs reception activities including answering the phone and
greeting internal/external customers, determining the nature of the
need or request, securing appropriate resources, and following-up to
insure needs are met.
- Performs record keeping and data file maintenance tasks such as
gathering, sorting, and filing materials.
- Enters charges into billing system, which includes processing direct
billing forms, petty cash, travel and business, and license renewal
reimbursement requests.
- Monitors assigned expense accounts including tracking,
investigating, reporting and resolving variances.
- Prepares forms, form letters, correspondence, memos, presentations
and other reports, which Includes composing correspondence, creating
spreadsheet, tables, and databases.
- Monitors supplies, equipment, and forms, determining appropriate
levels of inventory, researching vendors, and tracking and
deliveries.
- Schedules meetings, appointments, conferences, and travel
arrangements, by preparing and distributing materials and
coordinating meeting logistics such as needed. Attends meetings and
composes minutes.
- Performs all other duties that may be assigned in the best interest
of the Shirley Ryan AbilityLab.
Reporting Relationships
Reporting relationships will vary according to departmental
administrative structure.
Knowledge, Skills & Abilities Required
- Minimum 1 year of college or other equivalent post high school
experience.
- Minimum 3 years of experience in a general office environment with
gradually increasing responsibility.
- Proficiency in Microsoft applications: intermediate level skills in
the use of Outlook, Word, and Excel; basic level skills in the use
of PowerPoint.
- Proficiency in keyboarding skills. Application of a variety of a
variety of moderately complex computer PC software and office
equipment (photocopying, fax machine, Dictaphone, calculator,
multi-line phone, etc.).
- Communication and interpersonal skills necessary to interact on a
daily basis with internal/external customers in various
circumstances.
- Advanced organizational skills necessary to efficiently prioritize
and complete a variety of tasks.
- Ability to collaborate effectively in a team setting in order to
maximize quality and efficiently of operations.
Working Conditions
Normal office environment with little or no exposure to dust or extreme
temperature.
The above statements are intended to describe the general nature and
level of work being performed by people assigned to this classification.
They are not intended to be construed as an exhaustive list of all
responsibilities, duties and skills required of personnel so classified.
Equal Employment Opportunity
ShirleyRyan AbilityLab is an equal opportunity/affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to sex, gender identity, sexual orientation,
race, color, religion, national origin, disability, protected Veteran
status, age, or any other characteristic protected by law.