This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11845789 Department
BSD PED - Infectious Diseases - Administration
About the Department
The Section of Infectious Diseases provides care to children with
infectious diseases and immunologic disorders. Our clinicians are
leaders in the care of children with HIV, and treating children with
other disorders where the immune system may be compromised, including
children with blood, respiratory, or skin and soft tissue infections,
pneumonia, cancer, transplantation or heart disease complicated by acute
infections.
Job Summary
The Administrative Specialist plays a crucial role in providing
exceptional administrative support across multiple sections, actively
ensuring seamless day-to-day operations and maintaining the utmost
efficiency in office functions. The incumbent must possess exceptional
time management, communication, and organizational skills, making this
role ideal for a detail-oriented professional adept at optimizing office
operations through their administrative expertise.
Responsibilities
- Assist with the onboarding process for new faculty, staff, and
trainees in partnership with Business Administrator and/or
Administrative Assistant.
- Provide support for Medical Staff Office credentialing,
re-credentialing, licensure, and certification processes for
faculty, other academic personnel, and Advanced Practice Providers.
- Oversee the fellowship program in partnership with the Department\'s
Graduate Medical Education Office. Address and resolve office
challenges, facilitating solutions while collaborating with
supervisor for the most intricate issues.Manages accounts and
receives, processes, and tracks all bills and expense reimbursements
on behalf of section personnel. Provides administrative support for
a leader. Stays informed of activities relating to programs and
initiatives, apprising the leader of issues when deemed necessary.
Coordinates information flow from leader\'s office.Prepare special
reports and summaries, assists in managing daily operation of the
office, and may assist in developing administrative goals and
policies.
- Triages emails and telephone calls for action. Resolves mostly
routine and some complex inquiries.
- Coordinates special projects as directed by the leader. Prepares
write ups for recommendations for operational and administrative
problems. Prepares financial and/or administrative reports.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5
years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Associate\'s degree in Business Administration or related field.
Experience:
- Previous experience in an administrative support role.
- Experience with handling a large volume of work often restricted by
deadlines.
- Previous experience working within a university, clinical setting,
or academic medical center environment.
Preferred Competencies
- Self-starter who can operate in a complex administrative environment
with limited oversight.
- Ability to manage competing priorities, work simultaneously on
multiple initiatives, and meet deadlines.
- Ability to handle confidential and sensitive materials and
situations.
- Strong verbal and writing skills; ability to communicate clearly and
effectively.
- Proficiency in Microsoft Office
- Strong analytical and organizational skills.
- Proficiency in interacting comfortably with a wide range of
professionals, from physicians and nurses to senior executives,
faculty, and staff, fostering familiarity and a sense of comfort in
a diverse academic healthcare environment.
- Ability to develop collaborative relationships throughout the
organization.
Working Conditions
- Office Environment.
- Eligible for a hybrid work schedule based on business needs and the
demands of specific tasks. Working from the office is encouraged for
tasks that require a high degree of collaboration.
Application Documents
- Resume (required)
- Cover letter (required)
When applying, the document(s) MUSTbe uploaded via the My
Experience page, in the section titled Application Documents of
the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Statusr