This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11881378 Department
CSL Housing and Residence Life: Summer Conferences
About the Department
The mission of Housing & Residence Life is to help develop and support
inclusive communities that engage residents in exceptional living
experiences within secure and well-maintained environments that foster a
sense of belonging and support the academic initiatives of the
University. The primary strategy for the delivery of such an environment
is through a residence life program that which aims to develop strong
residential communities that are self-regulating, supportive of academic
success; provide a strong sense of belonging, and rich opportunities for
personal, cultural, social and intellectual development. The leadership
of residential faculty and adult staff in fostering these experiences is
key to the success of the mission.
Job Summary
Reporting to the Associate Director of Summer Conferences in Housing &
Residence Life (HRL), the Assistant Director of Summer Conferences is
responsible for supporting the development and administration of summer
conference and specialty housing operations. The Assistant Director
assists with the development of professional programing, marketing
strategies, and training of other conference staff. The role directly
supervises the Summer Conferences Program Manager and Summer Coordinator
staff (interns) and helps to oversee the hiring and day-to-day
management of temporary staff who operate throughout the year.
The Assistant Director is expected to develop collaborative
relationships and communicate year-round with campus partners, including
but not limited to: The College, University of Chicago Police,
University Registrar, and internal and external conference groups to
facilitate and expand the program, amenities, and services at the
direction of the Associate Director.
The Assistant Director will work in close collaboration with the Summer
Conferences Program Manager and during the conference season will be
available for after hour emergencies, by serving in an on-call rotation.
The Assistant Director will work with specialty housing (i.e., housing
that is outside of the normal academic year calendar) including, but not
limited to: pre-orientation, September term (S-Term), new student
orientation and approved early arrivals. Facilitation of this specialty
housing may require close coordination and collaboration with campus
partners including Student Wellness, College Programming and
Orientation, Summer Session, and Facilities Services.
Responsibilities
- Collaborates with the Associate Director of Summer Conferences in
the planning and execution of summer conferences operations and
logistics, including room and board reservations and classroom or
campus event space rental
- Manages coordination efforts of on-campus and vendor services
including laundry, custodial, dining, event and classroom
reservations and information technology
- Provides professional expertise in conference coordination to
clients of summer programs and collaborates with other campus
departments in the provision of these services
- Facilitates the coordination of the logistics for specialty housing
in close cooperation with the Associate Director of Summer
Conferences
- Participates as necessary in strategic planning, problem solving and
operational meetings to grow and maintain summer conferences
operations and to prepare for specialty housing
- Creates, updates and reviews summer conference publications
(traditional print media and online)
- Pursues and responds to requests for proposals for potential summer
conference clients
- Develops post-conference surveys for clients to evaluate their
summer housing experience
- Develops, maintains, and is responsible for the overall
implementation of training for summer conference staff
- Directly supervises the Summer Conferences Program Manager and
Summer Coordinators
- Assists with the creation of a professional development plan for
direct reports
- Assists with the day-to-day oversight of summer conference temporary
staff
- Serves in the emergency on-call rotation during the summer
- Leads special projects (i.e., benchmarking, data collection, etc.)
as needed and directed by Associate Director of Summer Conferences
- Participates in department level committees, task forces and/or
working groups as directed by Associate Director of Summer
Conferences
- Performs other duties as assigned
- Uses moderate/solid understanding and experience to administer the
delivery of services to program participants and/or beneficiaries
- Sets and communicates program priorities and performance standards
and assesses operations using these criteria. Plans and conducts
quality assurance reviews and recommends changes as appropriate
- Performs other related work as needed
Minimum Qualifications
Education:
Minimum requirements include a college or univers