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https://illinoisjoblink.illinois.gov/jobs/11881475 Department
BSD FSD - Project Management
About the Department
Facilities Services supports the mission of the University of Chicago
through efforts to maintain and enhance the University campus and
environment and provide superior client service to our community
including faculty, students, staff, neighbors, and visitors.
Job Summary
The Assistant Project Manager (APM) is an integral member of the BSD
Facilities Services office, the APM is a pivotal contributor to our
capital project initiatives. Under the guidance of the Executive
Director and Assistant Dean and reporting to the Assistant Director of
Project Management, this individual undertakes a supportive role in
various capital projects, ensuring each project\'s success from
inception to completion. The APM is integral to the successful delivery
of projects within our organization and is tasked with assisting and
directly contributing to the successful management and execution of
capital projects. The APM is selected to champion project activities,
focusing on documenting project needs and ensuring effective
communication with all stakeholders. A collaborative partner, the APM
works hand in hand with Project Managers to help meet and exceed the
project\'s scheduled commitments and financial objectives. This role
takes on various responsibilities which are described below.
Responsibilities
Oversight of Project Lifecycle [50%]
- Actively participate in budgets, schedules, design, and construction
supervision. Take the lead in delivering smaller projects with full
ownership of all project details.
Involvement in Strengthening Project Objectives [10%]
- Foster collaborative relationships, ensure ongoing communication,
and oversee external design and construction entities to maintain
project trajectory.
Administrative Coordination and Support [10%]
- Manage and coordinate minor administrative tasks to ensure efficient
information flow, including meeting logistics, document preparation,
and maintaining tracking systems.
Consultant and Contractor Solicitation [10%]
- Engage in acquiring and assessing proposals for essential
project-related services.
Financial and Schedule Monitoring [10%]
- Track and report on the fiscal and schedule performance of all
project contractors, consultants, and other vendors.
Communication and Documentation [5%]
- Ensure eBuilder is the primary location of documents and records of
all project-related communications with university stakeholders and
professional partners.
Support in Design and Construction Quality Control [5%]
- Collaborate with PMs to ensure design excellence, accurate cost
estimates, and well-planned construction oversight.
- Project manages the construction process, including overseeing
owner\'s meetings, establishing and reviewing project documentation,
overseeing and/or preparing monthly progress reports and managing
the project budget (reconciling construction costs estimates;
reviewing and negotiating all additional services requests;
managing, reviewing and negotiating contractors change order
requests; preparing and reviewing itemized breakdowns of additional
project costs; reviewing and recommending contractors schedule of
values; reviewing and approving contractor pay applications and
preparing monthly budget reports).
- Project manages the design and construction of projects that are
small or moderate in scope in terms of cost, space and complexity.
Projects are of general institutional use and do not require
specialized systems, processes, or construction systems. May work
under the direction of a senior-level project management spec alists
on larger, complex projects.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5
years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Bachelor\'s degree strongly preferred.
Experience:
- Minimum of two years\' experience in project design or construction
management is strongly preferred, as well as familiarity with
construction documents.
Preferred Competencies
Understanding of building design, contracting procedures, and
construction practices.
Experience in drafting construction budgets and schedules is valuable.
Strong written and verbal communication skills are crucial for
developing relationships within the University and with external
stakeholders.
Team collaboration and the ability to work wi