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https://illinoisjoblink.illinois.gov/jobs/12216528 Department
Harris School Academic and Financial Aid Advising Sub Group
About the Department
Why policy? For a better world. Why Harris Public Policy? Because when
it comes to better policymaking, evidence matters. We work at the
frontiers of data collection and analysis, using the latest technology
and social science methods to design policies that work for society. We
conduct rigorous inquiry in an environment of innovation and risk
taking, fearlessly questioning the status quo. We collaborate across the
private, public, and nonprofit sectors, adopting new methodologies to
drive better solutions. We engage with our city, our world, and our
leaders every day to evaluate and test our ideas. And we lead with our
passion for driving social change, knowing that passion alone does not
equal impact. With passion and precision, we figure out what\'s best for
society-and get it done. This is Harris Public Policy: Social impact,
down to a science.
Job Summary
The Harris School of Public Policy is known for its outstanding student
support. This role oversees financial aid administration for the school
and serves as an academic advisor to graduate students in public policy.
This is a managerial role with oversight of one full time staff person.
Reporting to the Associate Dean of Students for Academic Services &
Advising, the Associate Director of Financial Aid & Academic Advising
will be responsible for advising a caseload of public policy master\'s
students and supervising one Assistant Director of Academic Advising &
Financial Aid. This positon works within a team of academic advisors in
the Harris Public Policy Dean of Students\' team, and will manage
financial aid operations for the Dean of Students office.
Academic advisors are key to the student experience, serving as a
central point of contact for advisees\' questions on nearly all elements
of their academic experience. In addition to the key work of assisting
with course selection and tracking students\' progress toward the
degree, Harris advisors also provide support to students facing personal
challenges that impact their academic progress and create programs and
systems to help students get the most out of their graduate school
experience and become maximally impactful policy leaders.
The Associate Director of Financial Aid & Academic Advising is integral
in helping students to achieve their academic and personal goals and
will contribute significantly to initiatives that enhance the overall
student experience at Harris. They will work on a highly collaborative,
high-performing, and student-focused team.
Responsibilities
Coordinate the submission and monitoring of merit scholarships and other
award funds for incoming and current masters and PhD students, including
adjustments for leaves of absence, reduced course loads, unapplied aid,
or other irregular enrollments.
Collaborate with the Admissions team on the final decision regarding
aid/awards to facilitate effective recruitment.
Coordinate Harris Finance Working Group meetings to oversee the awarding
of merit and restricted scholarships to incoming students, encourage
collaboration, and troubleshoot complex financial aid issues.
Participate in Harris TA Working Group meetings to coordinate fellowship
stipend and Teaching Assistantship obligation disbursements for PhD
students.
Coordinate with academic advisors to maintain updated enrollment notes
in a database/CRM system (Salesforce).
Maintain accurate scholarship information in a database/CRM system
(Salesforce).
Report updated scholarship projections monthly.
Conduct quarterly reconciliation with Finance team.
Assist students in understanding their tuition bill, acting as a liaison
to the Bursar\'s Office as necess ry.
Represent Harris in cross-campus student financial aid working groups
and committees.
Create strong working relationships with administrative and academic
units who share financial aid responsibilities (e.g., Graduate Financial
Aid, Bursar, UChicagoGRAD, etc.).
Oversee the Harris Emergency Scholarship Application process, ensuring
that applications are reviewed in a fair and consistent manner with an
eye to overall budget limitations.
Disseminate information about merit award policies and programs to
currently enrolled students.
Serve as academic advisor to 100-150 master\'s students.
Serve as first point of contact for all needs for assigned advisees.
Learn essentials of registration and campus services to best assist
students.
Conduct intake advising meetings with all advisees at the beginning of
the year.
Keep accurate advising notes and enrollment projections in a
database/CRM system (Salesforce).
Monitor each student\'s progress toward degree completion, intervening
appropriately as needed.
Conduct accurate graduation degree audits for all advisees.
Gain expertise about Harris curriculum and courses in other division