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https://illinoisjoblink.illinois.gov/jobs/11839834 Department
BSD NSI - Administration
About the Department
The Neuroscience Institute was established in 2014 to serve neuroscience
throughout the University of Chicago. Over the past 3 years, the
Institute has expanded to develop two new Centers: The Grossman Center
for Quantitative Biology and Human Behavior and the Center for Motor
Neuron Disease. The Institute seeks to hire an administrator committed
to the advancing the mission and goals of both Centers.
The Grossman Center for Quantitative Biology and Human Behavior will
develop and expand cutting-edge quantitative methods poised to probe the
nervous system and foster deep collaborations with experimental groups
to test emerging theories of the brain. To accomplish this, the Grossman
Center will house a team of world-class computational scientists that
act as a nexus for the quantitative thought about the brain spanning the
divisions and departments across the University of Chicago.
The mission of the Center for Motor Neuron Disease (CMND) is threefold.
First, we seek to generate new knowledge and advance our understanding
of ALS and other neurodegenerative diseases. Second, we firmly believe
that biomedical breakthroughs are fueled by unique collaborations that
bring together scientists with diverse expertise. Third, and most
importantly, CMND aims to train the next generation of scientists and
expose high school students in the South Side of Chicago to the
scientific method.
Job Summary
The Grossman Center for Quantitative Biology and Human Behavior and the
Center for Motor Neuron Disease is looking to hire an administrator
dedicated to building and launching programs in theoretical neuroscience
and neurodegeneration. Under general direction from the Neuroscience
Institute Administrative Director and Center Directors, the Center
Administrator provides thoughtful leadership to develop strategic
administrative initiatives that meet the mission of each Center.
Overseeing the effective, compliant, & efficient daily management of all
operational, financial, & business functions, the Center Administrator
will perform complex and diverse administrative duties pertaining to the
management of the physical space, supporting the needs of education
programs as well as partnering with senior leadership to advance various
program initiatives. The Center Administrator will be tasked with
planning, organizing and executing logistics for new programming,
seminar and symposia, overseeing general office management and ensuring
all expenses are paid, allocated to the appropriate accounts and bills
are reconciled.
Responsibilities
Manage the daily administrative operations of both Centers and support
day-to-day administrative needs of the physical space:
- Develop and maintain Center Governance.
- Ensure all office materials are ordered stocked.
- Provide and manage administrative support for the office suite,
including but not limited to calendar management, room reservations,
and AV support.
- Use University systems (e.g. ePayment, GEMS, eLedgers, Buysite) to
initiate financial transactions (procurement, reimbursements) and
monitor spending reports for errors.
- Badge Access: Assist with badge reader access for Center space by
maintaining our security spreadsheets and providing space access for
students/new staff/postdocs.
Special Events and Journal Clubs:
- Manage logistics for events such as lectures, journal clubs and
conferences.
- Coordinate all pre-event arrangements, including event schedules,
publicity, event venues, travel and lodging for guests, catering,
and supplies.
- Provide day-of support, including set-up/clean-up, check-in,
standard audio-visual needs.
- Assist in th monitoring of the various financial and budgetary
activities, including vendor contracts and reimbursements. Prepare
and monitor the budget for the unit.
- Researches and analyzes data to create reports and may create other
reports for grants and contracts.
Financial Management:
- Manages all financial activities, including financial analysis and
reporting, budgeting, accounting, accounts receivable/payable, and
procurement.
- Research and analyze data to create financial budget reports and
projections for review.
- Liaise with Institute Administrative Coordinator to reconcile
accounts and reporting.
- Oversees compliance with University financial policies, updating
fiscal policies, and educating faculty, postdocs, and students on
changes.
Scheduling and Meetings:
- Provide administrative support for faculty-led committees and the
development and documentation of departmental rules, policies, and
procedures.
- Follow up on departmental decisions to ensure effective
implementation.
- Set up meetings as needed for Centers.
- Support graduate programs meeting organization.
CMND Pilot Programs:
Organize and manage CMND Trainee