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information, please see:
https://illinoisjoblink.illinois.gov/jobs/11839861 Department
BSD OCR- Post Award
About the Department
The Office of Clinical Research (OCR) is dedicated to supporting the
infrastructure for the management and administration of clinical
research at The University of Chicago as well as individual research
programs with the goal of improving communication, consistency and
collaboration across the Biological Sciences Division and UChicago
Medicine.
To mission of the OCR is to catalyze clinical research by providing
expertise, resources, infrastructure, and systems that facilitate
clinical research operations and enable collaboration across the
enterprise while promoting compliance and human subject protection on
behalf of our diverse community of patients and volunteers.
Job Summary
The Clinical Trial Financial Manager provides administrative support in
an intensive customer service environment for the Clinical Trial
Financial Group (CTFG) within the Office of Clinical Research for the
Biological Sciences Division.
Responsibilities
- Serves as a primary account administrator for account owners.
- Creates accounts and works within the Financial Accounting System.
- Allocates, authorizes, monitors, and controls expenses.
- Manages check and wire-transfer deposits and earnings invoicing for
industry-funded clinical trials.
- Maintains accurate accounts receivable and payable data in VETS
(Visit Earnings Tracking System).
- Facilitates timely reconciliation and close-out of terminated
clinical trial FAS accounts.
- Maintains, oversees, reconciles, and corrects errors in accounts.
Processes clinical research and core bills for payment.
- Partners with CT Contracts Managers on budgetary amendment
implementation.
- Communicates regularly with study staff on accrual tracking.
- Trains clinical study and other administrative staff on VETS use,
completion, and interpretation.
- Maintains central CTFG tracking system for VETS and FAS.
- Works with other administrators on the procurement process including
purchasing, internal requisitioning, and personal and travel
reimbursements.
- Allocates and authorizes expenditures.
- May work with administrators to manage financial and administrative
aspects of sponsored project proposal preparation, submission, and
post-award grant administration.
- Advises and assists in most relations and communications with
funding agencies, subcontractors, and others.
- Monitors expenditures on approximately 560 - 700 active individual
faculty accounts.
- Proposes solutions to discovered problems and fixes according to
proper policy and procedure.
- Compares actual spending to original budget and identifies any
variances with particular attention being paid to faculty salary.
- Develops a working knowledge of University policies and procedures
as well as a working knowledge of policies and procedures of various
funding agencies.
- Creates and maintains excel spreadsheets and databases as necessary
to track Division finances.
- Works closely with Section Administrators and Department Leadership
to effectively manage faculty accounts and ensure proper spending.
- Applies logic and reasoning to identify the strengths and weaknesses
of alternative solutions, conclusions or approaches to problems.
- Seeks new avenues for funding and grant opportunities and ensures
that notices of relevant opportunities are brought to faculty
attention. Works with sponsors to draft proposal budgets in
accordance with University needs, with a moderate level of guidance
and direction.
- Reviews all applications against University guidelines, in addition
to drafting progress reports, non-competing applic tions,
amendments, and budgeting. Responsible for all data entry and
preparation of grant reports and trend analysis.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5
years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
Experience:
- Previous financial experience.
- Working knowledge in FAS, Business Objects, and academic medical
operations.
- An understanding of fund accounting principles, federal and major
non-federal post-award policies, allowable cost policies, and
fundamental academic medical research accounting principles.
Preferred Competencies
Strong computer skills including word processing, database management,
and sprea
