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https://illinoisjoblink.illinois.gov/jobs/11823210 Department
Provost URA: Billing & Collections
About the Department
University Research Administration (URA) has the responsibility to
review and provide institutional endorsement for all proposals to
federal and other external sponsors (excluding gifts), assuring
compliance with University policies and sponsor terms and conditions.
URA is the institutional authority for the negotiation and acceptance of
financial support or other contractually-binding obligations in the form
of a contract, grant, or agreement, including material transfer
agreements and clinical trials.
Job Summary
The Financial Analyst is responsible for activities associated with
billing and collecting payments associated with sponsored projects at
the University of Chicago. The successful candidate will be analytical,
proactive, solution-oriented, and possess exceptional communication
skills. This individual will be self-motivated and have the ability to
exercise sound judgement in prioritizing tasks
Responsibilities for this position include: identifying funds to be
drawn from Federal sponsors, issuing bills to non-Federal sponsors,
confirming all accounts are billed in accordance with the designated
payment terms, claiming incoming wires, receiving payment and depositing
accordingly. This requires knowledge and experience in own discipline,
while still acquiring higher-level knowledge and skills. Builds
knowledge of the organization, processes, and customers. Solves a range
of problems. Analyzes possible solutions using standard procedures.
Receives a moderate level of guidance and direction.
This position requires rapid proficiency in University of Chicago
systems such as AURA, FAS, ACCTS, Business Objects, PMS, Research.gov,
Grants.gov and other external agency systems, as well as a high level of
proficiency in Excel. Incumbents are expected to review Sponsor payment
terms. This role requires direct contact with administrative staff at
the University, faculty, and sponsors. Customer service is a high
priority of the office and civility and professionalism are required at
all times.
Responsibilities
- Facilitates fiscal operations for federal funding, direct and pass
through.
- Liaise between federal financial managers and University faculty and
their program officers, regarding award modifications.
- Coordinates between department administrators and URA Post Award
Administrators.
- Applies independent judgement and knowledge of Uniform Guidance,
GAAP, and University policies and procedures in performing all tasks
to ensure compliance to federal sponsor requirements.
- Reconciles University and federal systems related to expenditures
and income.
- Responsible for all University billing related to a specific
sponsor.
- Identifies and resolves invoicing problems and issues.
- Performs detailed analysis of projects to proactively manage timely
billing process, using University business intelligence reporting
tools.
- Analyzes key reports for data integrity by diagnosing errors and
making necessary corrections.
- Collaborates with the Credit Union, Treasury, and Bursar\'s Office
to ensure cash is appropriately applied.
- Partners with Post Award Research Administrators, URA Contracting,
and business units/departments as needed. Addresses questions and
issues related to billing and collections of sponsored projects.
- Maintains appropriate data entry into institutional systems and
database for work related to the billing and collections of
sponsored projects.
- Gains and maintains thorough understanding of University and sponsor
regulations.
- Continuously seeks opportunities and provides input toward
improvement of the illing and collection process.
- Examines accounting records for the purpose of determining gains and
losses, receipts and disbursements, and inventory.
- Performs a variety of operating or cost accounting activities which
require moderate knowledge of accounting theories and principles.
- Has a moderate/high level of authority in drafting income and
balance sheet statements, consolidated statements, and various other
accounting statements and reports.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5
years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Bachelor\'s degree, in accounting field strongly preferred.
- Advanced degree.
Experience:
Relevant experience interpreting sponsored research grants and
contracts, and working with budgets, ledgers, invoices and fiscal
reporting.
Background working in a sponsored programs r