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https://illinoisjoblink.illinois.gov/jobs/11908922 Department
HUM Staff: COSAS - Administration
About the Department
The Committee on Southern Asian Studies (COSAS) is an interdisciplinary
unit that brings together faculty and students from schools and
divisions across the University in pursuit of scholarship in South Asia.
COSAS funds research and programming for faculty and provides funding
opportunities for graduate students. COSAS also organizes a regular
series of events around myriad topics relevant to the region.
Job Summary
Reporting to the Associate Director, the Manager, Programs and
Operations is responsible for supporting the logistical planning and
support of programs such as COSAS-sponsored events (Committee on
Southern Asian Studies), conferences, lectures, and guest lectures;
manages the website; manages COSAS\' social media; manages COSAS\'s new
newsletter; implements the fellowship process and the new Graduate
Student Research Fund; supports the Associate Director in short and
long-term programmatic and administrative goals; including support for
several new large-scale grant initiatives in COSAS; and delegates work
to graduate and student workers to support them with these projects,
taking into account newly expanded student worker roles. The Manager
works with the Local Business Center in Social Sciences and Humanities
divisional staff to maintain day-to-day operations and with managing
procurements of the COSAS budget.
Applicants: Please ensure all required documents as listed in the
Required Documents section below are attached.
This position is eligible for hybrid work.
Responsibilities
- Serves as first point of contact for inquiries to the Committee.
Interacts with faculty, researchers and staff for Committee work or
information.
- Develops and maintains efficient systems and policies for internal
communications collaborating with Committee-affiliated faculty,
staff, students and other members of the university community.
- Coordinates with internal and external units to perform day to day
responsibilities as needed.
- Uses general understanding and experience to administer the delivery
of services to program participants and/or beneficiaries.
- Manages logistics for events including communications activities;
manages student workers\' publicity/media development, including
flyers, brochures, and pamphlets needed for events; coordinates the
audio or video recordings of events if requested by guests; assists
in the organization and staffing of COSAS events as needed,
including working occasional evening and weekend hours.
- Directs the ongoing development of the web presence of the center
and committee, keeping the site updated.
- Manages COSAS\' social media presence, including YouTube recordings
and Facebook posts and event updates. Manages newsletter content.
- Supports Associate Director in developing new funding proposals and
grant reports and provides additional support as needed.
- Initiates financial disbursements and procurement, working closely
with the SSD Local Business Center; manages regularized maintenance
of office equipment and keeps all machines functioning and stocked.
- Manages operations with LBC for many new initiatives such as
Non-COSAS Members Grant, BA Prize, Undergraduate Research Grant, and
Ho Family Foundation Grant.
- Manages all GEMs transactions for COSAS; serves as GEMs delegate for
Associate Director.
- Manages the student fellowship online application process. Manages
the Graduate Student Research Fund.
- Manages daily office operations and performs bulk of administrative
duties, directly or by training and managing student workers.
- Oversees HR-related activities for student workers, including new
Media/Events Assistant and Special Projects Assistant, both with
expanded duties.
- Plans and conducts quality assurance reviews and recommends changes
as appropriate.
- Analyzes program budgets and uses a moderate/high level of authority
to recommend or makes budgetary recommendations.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
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Work Experience:
Minimum requirements include knowledge and skills developed through
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Certifications:
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Preferred Qualifications
Education:
Experience:
- At least two years office management experience.
- Supervisory, management, or leadership understanding.
- Conducting research-related activities in a humanistic or social
scientific field.
- Exposure to higher education work environment supporting faculty and
students.
Technical Skills or Knowledge:
Analyze data to discover patterns which would enhance the mission of the
Committee.
Social media