This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11850538 Department
BSD MED - House Staff - Administrative Support
About the Department
The University of Chicago Medicine / Pediatrics Residency Program is
comprised of 16 residents. Our mission is to train culturally humble
leaders and innovators in practice, administration, research, and
education. The University of Chicago Internal Medicine Residency
Program, under the direction of Dr. John McConville, is comprised of
approximately 109 Internal Medicine Residents and 4 Chief Residents. Our
program is dedicated to achieving three predominant aims: excellence in
patient care, leadership in medical research, and distinction in
scholarship and education.
Job Information
Job Summary:
Under limited supervision, the Project Assistant IV provides
administrative support to the Med/Peds Program Director. Work closely
with Program Directors to manage conferences and special events.
Exchange pertinent information with individuals outside the Program and
the Institution. Update/maintain the calendars of the Director. Maintain
an organized filing system for all information related to the program.
Coordinate the Director\'s responsibilities in various
societies/committees. Coordinate all aspects of recruitment for
applicants to the combined medicine/pediatrics residency program. Work
on joint projects with Internal Medicine Residency Coordinators and
Program Directors
Responsibilities:
- Coordinate all aspects of Medicine/Pediatrics Residency Program
(e.g., scheduling interviews and meetings, use and ERAS match system
software, Thalamus scheduling software, coordinating preparation of
materials for meetings).
- Manage the application ranking session and tabulate all statistical
data for ranking residency candidates.
- Coordinate all credentialing aspects of the Internal Medicine and
Medicine/Pediatrics Residency Programs. This includes responding to
internal and external inquiries for verification of training and
completing necessary forms for approval by the program director.
- Work closely with the Medicine/Pediatrics Program Director providing
secretarial and administrative support (e.g., managing calendars,
preparing correspondence, scheduling and preparing folder reviews).
- Provide back-up support to the Internal Medicine Program director,
when needed.
- Other duties as assigned.
- This is an Academic Discretion position.
Competencies:
- Proficiency with Microsoft Office suite required.
- Must be self-motivated, able to work independently, and in an
organized manner prioritizing the work of multiple projects with
constant interruptions.
- Excellent verbal and written communication skills required as well
as the ability to work with a variety of people at different levels
(faculty, administrators, etc.).
- Must be able to work independently yet accept direction when needed.
Must be able handle a large volume of work often restricted by
deadlines.
- Must have the ability to multitask and work independently as well as
a team member. Proven ability to work effectively without
supervision in a pressured environment.
- Ability to anticipate faculty member\'s needs and act accordingly.
Additional Requirements
Education, Experience, or Certifications:
Education:
- High School Diploma or equivalent required.
- Bachelor\'s degree preferred.
Experience:
- Three years of office experience required.
- Four to five years of office experience in complex, fast-paced
office environment preferred.
- Hospital or academic medical center experience preferred.
Salary Range:
Required Documents:
When a plying, the document(s) MUSTbe uploaded via the My
Experience page, in the section titled Application Documents of
the application.
Benefit Eligibility
Yes
Requires Compliance with University Covid-19 Vaccination Requirement
No
Pay Frequency
Hourly
Pay Range
Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours
40
Union
024- Local 743, I.B.T. Clerical
Job is Exempt
No
Drug Test Required
No
Motor Vehicle Record Inquiry Required
No
Health Screen Required
No
Posting Date
2023-12-18
Remove from Posting On or Before
2024-06-18
Posting Statement:
The University of Chicago is an Affirmative Action/Equal
Opportunity/Disable