This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/11845796 Department
BSD MED - Hospital Medicine - Administrative Support
About the Department
Our section prides itself on its strong and integrated programs in
clinical care, research, and education. The strength of our clinical
programs is essential not only to our ability to provide excellent
patient care, but to our ability to perform research that advances the
frontiers of clinical practice and to train future generations of
physicians in hospital medicine. Our research programs allow us to
advance the scientific basis and clinical practice of hospital medicine
and to train hospital medicine researchers who can carry this scientific
mission into the future, often finding inspiration in the desire to
solve clinical dilemmas we encounter in our own practices. Likewise, our
training programs allow us to bring talented young persons into the
relatively new field of hospital medicine, preparing them for productive
and sustainable careers as clinicians, researchers, and educators.
Job Information
Job Summary:
Under minimal supervision and with a high level of proficiency, the
Secretary V provides highly complex administrative support, which
includes but is not limited to, calendar management; answer, screen and
evaluate telephone calls and requests; create and maintain complex
filing systems; organize travel itineraries; distribute schedules;
arrange meetings, events and conferences.
This is an academic discretion position.
Responsibilities:
- Process and disseminate correspondence and letters.
- Participate in regularly scheduled staff meetings.
- Offer input and provide assistance as needed with regard to workflow
and planning.
- Assist faculty with clinical responsibilities on all levels both
individually and programmatically.
- Ensure that all incoming mail is acted upon or distributed.
- Maintain an organized filing system for all information related to
the individual programs.
- Coordinate the Faculty\'s responsibilities in various
societies/committees.
- Exchange pertinent information with individuals outside the Section
or the Institution as required.
- Attend meetings acting as representative for Section and bring
common issues for discussion and propose suggested solutions.
Competencies:
- Communicate effectively in English, both orally and in writing
required.
- Work effectively with supervision and as a part of a team required.
- Identify priorities; recognize and resolve or refer problems
required.
- Proficient knowledge of Microsoft Word, Excel and Outlook required.
- Communicate effectively in English, both orally and in writing
required.
- Work effectively with supervision and as a part of a team required.
- Identify priorities; recognize and resolve or refer problems
required.
Additional Requirements
Education, Experience, or Certifications:
Education:
- High school diploma or GED required.
- Bachelor\'s degree preferred.
Experience:
- Five years of office experience required.
- University or academic medicine experience preferred.
Technical Knowledge or Skills:
- Proficient knowledge of Microsoft Word, Excel and Outlook required.
Pay Range:
Required Documents:
When applying, the document(s) MUSTbe uploaded via the My
Experience page, in the section titled Application Documents of
the application.
Benefit Eligibility
Yes
Requires Compliance with University Covid-19 Vaccination Requirement
No
Pay Frequency
Hourly
Pay Range
Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours
40
Union
024- ocal 743, I.B.T. Clerical
Job is Exempt
No
Drug Test Required
No
Motor Vehicle Record Inquiry Required
No
Health Screen Required
No
Posting Date
2023-11-15
Remove from Posting On or Before
2024-05-15
Posting Statement:
The University of Chicago is an Affirmative Action/Equal
Opportunity/Disabled/Veterans and does not discriminate on the basis of
race, color, religion, sex, sexual orientation, gender, gender identity,
national or ethnic origin, age, status as an individual with a
disability, military or veteran status, genetic information, or other
protected classes under the law. For additional