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https://illinoisjoblink.illinois.gov/jobs/11881488 Department
Provost URA: Opt-In Post-Award Services
About the Department
University Research Administration has the responsibility to review and
provide institutional endorsement for all proposals to federal and other
external sponsors (excluding gifts), assuring compliance with University
policies and sponsor terms and conditions. URA is the institutional
authority for the negotiation and acceptance of financial support or
other contractually-binding obligations in the form of a contract,
grant, or agreement, including material transfer agreements and clinical
trials. URA Pre-Award Opt-In Services is a team of dedicated Pre-Award
Research Administrators who provide pre-award support for opt-in
partners across campus at The University of Chicago. These services
include support for proposal development, pre-proposals or Letters of
Intent (LOIs), Just-In-Time (JIT) requests and assistance navigating
sponsor policies and interpreting guidelines. URA Post-Award Research
Administration Services provides post-award support of faculty member\'s
funded research portfolio. The support includes a dedicated URA Post
Award Grants Specialist assigned to work with each faculty member on all
post award needs. The support is designed to handle administrative and
financial matters associated with a faculty member\'s research
portfolio, so that the faculty member may focus on the technical and
academic content. Portfolio volume and complexity will be reviewed at
least annually to ensure reasonable assignments within the URA post
award team.
Job Summary
The job executes a range of activities to support the functional areas
of University Research Administration. Supports research, training, and
other sponsored activities at the University, building upon knowledge of
the University, processes, and customers. Assists in the development of
research compliance education programs.
The Sponsored Programs Administrator position is a mid-entry level
Research Administrator, responsible for assisting with the oversight of
day-to-day sponsored program activities for an assigned portfolio of
faculty researchers for pre and post-award administration. This will
primarily involve supporting the sponsored research funding portfolio of
faculty members in the development of proposals and financial
management.
The role reports directly to the Director, Sponsored Program Services,
with a dotted line to the Director, Pre-Award & Sponsored Development
Services.
The Sponsored Programs Administrator will train in all aspects of opt in
services to provide backup on both pre and post award. The position will
support the pre-award opt in services as an add needed basis and will
have a reduced portfolio in Post-Award about a 70% volume compare to a
regular Sponsored Programs Specialist or Manager team member.
Performs routine assignments in the mid-entry level of a Research
Administrator to a progression of complex proposals and grants
management portfolios. Develops competence by performing structured work
assignments, following university and sponsor guidelines. Uses existing
procedures to solve routine or standard problems. Receives instruction,
guidance and direction from others but is expected that the Sponsored
Programs Administrator will have the ability to work with minimal
supervision and interact with faculty and administrators from different
institutions and outside entities to make independent and informed
decisions.
This position also requires the ability to analyze, interpret and
implement financial data, sponsor guidelines, and University policies
and procedures.
Responsibilities
Provides support as directed to the Pre and Post-Award Opt-In Teams
within URA on an as needed basis, working with the team to follow
p ojects from the pre-award stage to the post-award stage.
Participates in multi-disciplinary projects related to goals of Pre and
Post-Award Opt-In Services in a very dynamic environment.
Works directly with PIs or their delegates to facilitate management of
grant activities which involves oversight of pre and post-award
activities.
Responsible for Post-award activities associated with expenditure and
budget reviews, audit of invoices and billings, monitoring accounts and
preparing financial reports and projections for grants and other
sponsored agreements, notifying PIs of availability of funds while
assisting and advising faculty in financial and project activities by
implementing fiscal reporting process.
Prepares monthly, quarterly and/or yearly reports as necessary.
Interacts with participants, external entities, sponsors, faculty, and
other University of Chicago offices including departmental staff and
central research administration staff to gather relevant information for
the operation management of the sponsored project portfolio.
Assists the Principal Investigators (PIs) with preparing pre-proposals,
proposals, budgets, required proposal documents, routing proposals via
the AURA Grants system, submitting proposals, and preparing responses to
Just-In-Time requests.
Meets established