Shire Veteran Jobs

Lead Administrator

Colorado Springs, Colorado

The Colorado Springs Branch office of Cosco Fire Protection has a challenging and growth oriented opportunity for the right individual. We are looking for a motivated team player to initially help develop/hone our administrative process and, as we grow, lead the administrative and support staff in this location. Previous construction company administrative experience, especially in the fire protection industry, is a huge plus. We provide a workplace for those looking to grow their career in a collaborative and accountable environment where they can directly contribute to shaping our business in this market. If this sounds like you, please read on and come be a part of what we are building in Colorado! Cosco Fire Protection is a multi-faceted, full service fire sprinkler and life safety systems company specializing in the design, installation, service and inspection of a variety of automatic fire sprinkler systems and fire alarm (life safety systems); throughout the Western United States. Cosco Fire Protection is the largest fire protection contractor on the west coast and is currently expanding our operations in our Colorado Springs, CO branch office. Cosco offers a tremendous opportunity to those business & team minded individuals in the fire protection industry. The ideal candidate will be experienced in the following administrative responsibilities. Job duties may include, but are not limited to: Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, reception phones, mail, and other clerical and administrative support functions. Maximizes office productivity through proficient use of appropriate software applications such as Microsoft Office and Excel. Service Coordination including: Create local work orders, manage flow of National Accounts, Schedule and/ or assist in scheduling service work to include inspections, deficiency, and T&M work orders via Great Plains and ServiceTrade Follow up on prior day service calls to ensure completion of work and all information is available for billing, invoice completed work Manage monitoring process to include booking new contracts, monthly billing & cancellation maintenance Service Contract Data Entry including generating annual renewals and monthly work orders Project coordination including: opens new jobs, sets up change orders, appropriately bills or invoices clients for work completed, and closes jobs for final disposition. Accounts payable coding and submittal Accounts receivable tracking and dispute resolution Plans office layout, develops office budget, and initiates cost reduction programs. Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness. Assists in the hiring process for both union and non-union personnel; works closely with the Human Resources Department to accomplish this task. Maintains personnel files for the district office and ensures copies of documents are sent to the HR department for inclusion in permanent personnel files. Prepares activities reports for management regarding service and contract billings, job bids sent out, invoices processed, etc. Maintains contact with customers and outside vendors and responds to inquiries when management and sales personnel are not available. Planning and coordinating team building events and holiday parties. Minimum Qualifications: Five or more years experience in an administrative role. Previous experience in the construction or service industry is a plus. Office Management and supervisory experience is a plus. Excellent oral and written communication skills. Proven ability to work in Excel software by creating worksheets and writing simple formulas necessary to manipulate data. Previous experience in using project accounting software required, experie ce with Great Plains software is a plus. Self-motivated and strong desire to succeed with the company. Ability to multitask, work well independently as well as be a team player. Must successfully complete an employment background investigation and drug screening.

Job Type: Full-time Job Location: Colorado Springs, CO Supervisory Responsibilities: Yes - long term will manage 1-4 office administrative staff Preferred license or certification: Must have (or obtain within 3 months) a State of CO Notary Education: Associate's Degree (Preferred) or equivalent experience. Cosco provides excellent wages and company benefits to qualified applicants. For immediate consideration please complete the application process by clicking on the "apply now" button. Cosco Fire Protection, Inc., is an Equal Opportunity Employer.

Cosco Fire Protection, Inc., is an Equal Opportunity Employer. Applications are encouraged from all persons regardless of their race, color, national origin, ancestry, sex, gender identity, marital status, domestic-partner status, religious creed, medical/physical/mental condition, sexual orientation, Veteran status, or age. NOTE: A drug screen and criminal background check may be required for Cosco applicants