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ASTON CARTER IS NOW HIRING FOR AN ACCOUNTS RECEIVABLE REPRESENTATIVE IN THE CORAOPOLIS, PA AREA!!!
This position has On-Site requirements in the Coraopolis, Pa area
Structure:
Reports To:
Controller
Job Description:
We are seeking a highly organized and detail-oriented individual to join our growing team as a Billing Specialist to focus on Asset Billing vs Brokerage 3rd party billing. . In this role, you will be responsible for billing, accounts receivable, and invoicing. You will play a vital role in ensuring the smooth flow of money in and out of the company,
Accounts Receivable:
Create and issue customer invoices accurately and efficiently.
Post customer payments and deposits to the general ledger.
Track and manage customer accounts.
Send statements and payment reminders to customers.
Collect past-due accounts in a professional and timely manner.
Investigate and resolve customer inquiries and disputes.
Billing/Invoicing:
Reconcile data between systems; communicate clearly and quickly with terminal managers to address errors – daily
Process high-volume batch billing – includes auditing for required and correct information – daily
Manually track (via Excel) and bill railcar loads - daily
Post billing to Great Plains / accounting program – daily
Individual billing of accessorial charges (TONU, Detention, etc) – weekly
Compile Weekly Billing Report – weekly (Fridays EOD)
Maintain fuel rates in system – weekly + monthly
Manual invoice manipulation in Adobe Acrobat Pro DC for select clients – weekly
Distribute invoices via email or online uploads for clients with specific requirements – weekly
Various reporting and manual invoices – monthly
Support Broker billing – as needed/available
Other:
Generate accurate and timely invoices based on sales orders and contracts.
Manage and maintain customer billing information.
Respond to customer inquiries regarding invoices.
Track and analyze invoicing data to identify trends and opportunities.
Skills:
Accounts receivable, Invoicing, Way match
Additional Skills & Qualifications:
Qualifications:
Minimum of 3 years of experience in billing, accounts receivable, or a related field.
Proficient in accounting software (e.g., Great Plains)
Proficient in Excel; formulas, conditional formatting, pivot tables, V-lookups
Ability to meet daily billing deadlines (12:00 Tuesdays for payroll, EOD for other days)
Strong understanding of accounting principles and practices.
Excellent attention to detail and accuracy.
Ability to focus for long periods of time
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills.
Excellent 10-key skills
Ability to work independently, with a team mindset
Ability to prioritize and manage multiple tasks effectively.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Experience Level:
Intermediate Level
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.