Administrative Assistant
Job Locations
US-CO-Denver (Englewood)
Req Number
2024-9422
Category
Professional Services
Type
Contractor
Job Summary
Provides administrative support to nonexecutive employees or groups in the
organization. Uses business software applications (e.g., word
processing, presentation and spreadsheet) to prepare correspondence,
reports, presentations, agendas, minutes, etc. Receives, screens and
directs incoming calls, visitors, mail and email. Maintains files,
records, calendars and diaries. May arrange business travel, coordinate
meeting arrangements, and/or track expenses.
Company Overview
Established in 1946, TDIndustries has developed into one of America's
premier Mechanical Construction and Facility Services companies serving
clients through the full life-cycle of a facility, to include engineering,
construction, operations and maintenance. For 70 years, our
employee-owned company has provided innovative services that optimize the
performance of world-class mechanical and electrical systems that serve
healthcare facilities, hotels, schools, sports arenas, mission
critical facilities and industrial complexes and other essential institutions.
Our employees, whom we call "Partners" are the heart of our success and
what sets us apart from our competitors. FORTUNE Magazine recognized
TDIndustries as one of the "100 Best Places to Work", "Top 50 Training
Organizations" and "Top 30 Companies to Retire From" due to our solid
commitment to the personal and professional development of each employee.
Essential Duties
Performs general office duties such as maintaining inventory and ordering
supplies, maintaining records and files, processing invoices, and
keeping supply closets and common areas clean and organized. Provides overall
administrative support for the team.
Files and retrieves documents, records, and reports. Processes documents
to update and maintain files and records; i.e. phone and address lists,
distribution lists, etc.
Greets guests in a professional, friendly, hospitable manner. Answers
electronic communications and phone calls, and directs calls to appropriate
parties or takes messages. Provides callers with information such as company
address, directions to the company location, company fax numbers,
company website, and other related information.
Composes, formats and types routine correspondence.
Receives sorts and forwards incoming mail. Coordinates the delivery of express
mail services (FedEx, UPS, etc.).
Puts together files for business documents for each assigned project. Assists
with bid proposal books for sales and estimating. Obtains plans &
specifications for jobs as requested. Assists with completing project closeout
documents including O&M.
Prepares agendas and supporting meeting handouts.
Prepares and codes invoices, completes expenses reports, letters and other
documents using word processing, spreadsheet, database, or presentation
software. Assist with petty cash activity. Completes expense report
preparation
Responsible for the function of timekeeping and system entry.
Provides support for Partner licensing renewals, reminders of employee
training and assists with mobile device issues.
Minimum Requirements
High School Diploma or equivalent
2+ years of experience
Must have demonstrated proficiency with Microsoft Suite such as Outlook,
Word, PowerPoint, OneNote, Excel
A hourly pay range for this role is $19.24 - $25.65 per hour.
The estimate displayed represents the typical salary range or starting of
candidates hired in Colorado. Factors that determine your actual salary may
include your specific skills, how many years of experience you have and
comparison to other employees in that role.
You will be eligible to participate in our Medical, Dental, Vision,
Flexible Spending Account, Employee Stock Ownership Plan (ESOP),
401(k), Life Insurance, Long Term Disability after 30 days of employme t.
TDIndustries is an Equal Opportunity Employer. TDIndustries recruits qualified
applicants and advances in employment its employees without regard to race,
color, religion, sex, gender, sexual orientation, gender identity,
gender expression, age, disability, genetic information, ethnic or
national origin, marital status, veteran status, or any other status
protected by law. EOE Minorities/ Females/ Protected Veterans/ Disabled
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We are an Equal Employment Opportunity ("EEO") Employer.