DepartmentAerospace Science
Position Summary
MSU Denver is currently search for an Assistant Office Manager and Outreach
Coordinator. The Assistant Office Manager and Outreach Coordinator will be a
member of the Department of Aviation and Aerospace Science's main office
staff. This position is responsible for various main office duties
representing the AVS Department on a variety of office functions, Banner
scheduling, budget and finance activities, student and visitor
engagement, events planning and marketing, and related duties as assigned.
The position is also responsible for assisting in activities for Outreach,
Faculty, Administrators, Affiliate Faculty, support staff, and student
employment. The successful candidate will share the values and goals of the
AVS Department in pursuit of academic program excellence, which is core to
MSU Denver's success as a renowned University.
For more information on the Department of Aviation and Aerospace Science in
our College of Aerospace, Computing, Engineering, and Design, please visit: .
MSU Denver enrolls over 16,000 students, where nearly 60% are first
generation and over 55% are students of color. Located in downtown Denver,
we are a designated (HSI), an INSIGHT into Diversity Higher Education
Excellence in Diversity () Award winner for 10 consecutive years, and
the only certified institution in Colorado. As the third largest institution
of higher education in Colorado and the only institution with an open access
mission, MSU Denver is a model university for today's college students.
The University serves the most diverse undergraduate student population in the
state, as well as the most first-generation students and Deferred Action for
Childhood Arrivals students. MSU Denver is particularly interested in
applicants who have experience working with students from diverse backgrounds
and a demonstrated commitment to improving access to higher education for
under-represented and historically minoritized groups.
Responsibilities
Office Administration/Budgeting Responsibilities (45%)
Assist in supervision of department student-employees (8) to include
hiring, time-card input/review, training, professional development,
and performance evaluations
Serves as a primary liaison to Financial Aid for student-employees and will
approve timecards and perform other basic duties in Workday for administrative
functions with the guidance and oversight of the Director
Basic office responsibilities: duties/skills including answering phones,
responding to emails, sending/providing prospective student info,
greeting visitors, scheduling student appointments, filing, managing
office supplies/ordering, etc.
Assist the Director in welcoming and onboarding new AVS employees
Promotes a diverse and inclusive environment and workforce for students and
staff. Implements initiatives to enhance diversity, inclusion, and equity
within the department
Assist the Director with securing and maintaining departmental financial
documents, faculty and staffing employment documents, office budgets,
various tracking and monitoring spreadsheets, and assisting with ordering
processes for textbooks, office supplies, and related front office needs
Trained in MSU Denver Corporate Card for AVS Department purchases and
acquisitions. Assist the Director with management of the departments
institute's procurement cards and reallocates credit card purchases to
appropriate accounts for department
Lead main office budget planning; departmental/student group travel
spending management; expenses tracking and report creation using Workday
with Director oversight
Assists in Director with tracking expense reports related to the duties of the
front office manager. Monitors expenses and identifies cost-saving
opportunities. Suggests impact-analysis metrics for assessing efficiencies
within the front office
With the direction of the Director, makes referrals to appropr ate
departments and University offices to meet the needs of basic department
functions and persons visiting the AVS office
Outreach/Public Relations (25%)
Assisting with scheduling departmental meetings, vendor and visitor
visits, executive briefings, cross-collaborations with other academic and
administrative departments, and stakeholders and constituents as needed
Assist the Director to design/distribution of department promotion and
marketing materials; student services guides; curriculum guidance and forms
Assist the Director with marketing and event planning duties including
creating promotional and marketing materials
Assist the Director on campus with visitor tours and open house events
Represents the department in public forums, industry events, and to other
stakeholders as deemed appropriate by and in collaboration with the AVS
Department Chair and Director. Work with vendors and conference exhibitors,
assisting with logistics planning, and coordination of conference booth
exhibitions and staffing
Collaborates with the Director and AVS advising team to implement and monitor
strategies for student success, including academic advising and student
support services
Banner Course Creation and Scheduling Management (20%)
Banner Schedule Entry and management for Fall, Spring and Summer terms
Traditional classroom and online... For full info follow application link.
Metropolitan State University of Denver is a unique, access-oriented campus
community that values diversity, equity, and inclusion in all its forms.
Our student population consists of nearly 50% first generation students and
over 45% students of color. We are a designated Hispanic Serving Institution
located in downtown Denver.
We create an equitable learning and working environment in concert with