You deserve a job you love
Volt is hiring for an Executive Assistant in Glendale/Burbank, CA.
Ideally with previous Entertainment industry experience.
Reduce your Commute (Hybrid opportunity- 4 days on-site, 1 day remote.
Must be flexible with the department schedule and needed on-site).
As an Executive Assistant you will:
Provides day-to-day administrative support to the Executive and team
Manage the planning, coordination, and execution of significant
business travel (domestic and international), including trip logistics
and itinerary, meeting coordination, and remote support of executives who
are out of the office
Perform administrative duties including, but not limited to, screening
and routing phone calls, managing calendars, processing invoices and
expense reports, scheduling meetings requiring significant coordination and
follow up, and ensuring timely and effective communications
& bull; Create a multi-city travel itinerary, taking into account time
zones, weather delays, traffic and fatigue levels
Interface directly with other senior executives and their support teams -
your ability to work well with people on all levels is a very important part
of your job;
Review your leader's schedule to build-in time for things like traveling
to their next meeting
Understand the day's priorities so you can be strategic about managing
daily tasks;
Schedule conference rooms, meetings and video chats
Be ready to throw the entire schedule out the door when an emergency comes
up, then pick it up again when the dust settles
Handle extremely confidential, sensitive information, remembering that
the company is a publicly traded company
Assist with on-boarding new employees - you'll be the "friendly
face" that newbies count on to answer all their questions, including some
who are extremely senior i n the organization
Act as "casual buyer" of all office supplies for the department, and
manage purchase orders and vendor contracts
Prepare regular reports and summaries -- you'll have tasks that you
"own" completely
The ideal candidate will have:
3 years of experience supporting an executive or several executives at the
Director level or above
Sharp written and verbal communication skills, including flawless
grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your
executive's business;
Ability to multi-task and prioritize deadlines/deliverables
Strong proficiency with all types of computers, phones and office
equipment, as well as mastery of Microsoft Office programs, SAP,
Confluence, Concur, and working in a Windows environment
A calm head and steady hand to deal with the unexpected
Complete reliability handling confidenti al, often highly sensitive
information;
Desire to truly be helpful to your leaders and co-workers, to go the
extra mile without being asked
Some flexibility in your schedule - we value work/life balance, but in
a pinch, a bit more time is needed
Very strong organizational skills and extreme attention to detail
A highly professional demeanor, positive outlook and a can-do attitude
Pay Rate: $25.00-$27.00/hr
*Pay range offered to a successful candidate will be based on several
factors, including the candidate's education, work experience, work
location, specific job duties, certifications, etc.
Benefits: Volt offers benefits (based on eligibility) that include the
following: health, dental, vision, term life, short term
disability, AD&D, 401(k), Sick time, and other types of paid
leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful
discrimination and harassment. Volt is committed to the principle of equal
employment opportunity for all employees and to providing employees with a
work environment free of discrimination and harassment on the basis of race,
color, religion or belief, national origin, citizenship, social or
ethnic origin, sex, age, physical or mental disability, veteran
status, marital status, domestic partner status, sexual orientation,
or any other status protected by the statutes, rules, and regulations in
the locations where it operates. If you are an individual with a disability
and need a reasonable accommodation to assist with your job search or
application for employment, please click here or call (866) -898-0005.
Please indicate the specifics of the assistance needed.
Volt does not discriminate against applicants based on citizenship status,
immigration status, or national origin, in accordance with 8 U.S.C.
1324b. The company will consider for emplo yment qualified applicants with
arrest and conviction records in a manner that complies with the San Francisco
Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring
Ordinance, and other applicable laws.
Job ID : 420515