The Department of Facilities Management & Planning (FMP) supports the
mission of the University of Denver's physical resources to provide a
healthy and safe educational environment for our campus community through
Facilities Management & Planning services, including the departments of
Capital Planning, Parking & Mobility Services, Auxiliaries & Real
Estate, and Business & Operations.
Position Summary
Within the Capital Planning group and under the management and supervision of
the Assistant Director of Capital Projects, and with minimal direction,
performs the project management of major new construction and/or extensive
building renovation projects within established time and budget parameters.
Serves as the key representative of Capital Projects for FMP's Major Capital
Projects (+$2M) throughout the project duration for various capital
projects. On assigned projects, provides key support during the programming
& design phases and during construction and closeout, and serves as the
central manager of the General Contractor and project team.
Key responsibilities of the position include:
- Project management from project inception through warranty period and
project close-out
- In collaboration with staff from the Office of the University Architect,
establishes and tracks the Project budget.
- Serves as a key participant in Architect of Record selection.
- Leads General Contractor prequalification and selection.
- Vendor selection and contracting for Owner-furnished items and services.
- Coordinates day-to-day progress for projects with a wide variety of
University stakeholders involved with projects, such as facilities
operations, academic program(s), Audio Visual and Informational
Technology Depts., Parking Services, Campus Safety, etc.
- Contract management including contract initiation, procurement
processing, change order review and approval, invoicing review and
approval, and schedule tracking.
- Maintains thorough and well-organized project records in accordance with
Capital Projects filing requirements.
Essential Functions
In addition to following the University of Denver's policies and
procedures, principal responsibilities include, but are not limited to:
- Construction Project Manager for the University of Denver, overseeing
major construction projects. The types of projects that are supported includes
new construction, renovations, maintenance projects, furniture
replacement, exterior repairs, building additions, utility improvements, etc.
- Develops & keeps up-to-date reports to track and continually monitor
project estimated costs, budgets, actual costs, and schedules in
coordination with the University Architect, Architect of Record,
Contractors, and Procurement/Finance Department and provides budgetary and
progress reports to the Director of Capital Projects and University Architect.
- Convenes, facilitates, and/or attends meetings of the Program
Representative(s), assigned staff from the office of the University
Architect, Architect of Record, other consultants, and contractors
during the progress of the project to ensure user satisfaction, quality
control and timely completion of the project within budget.
- Coordinates with the Facilities Management operations teams and other
constituents regarding the proper, thorough, and timely reviews of
plans, drawings, submittals, shop drawings, University standards,
and code requirements.
- Makes recommendations to the Director of Capital Projects and University
Architect on appropriate bidding or negotiation methods and on qualifications
of contractors. Participates in the selection process and hiring of
architects, engineers, consultants, and contractors. Coordinates bid
solicitations and/or the negotiation process and the award and issuing of
contr
- Reviews/prepares and submits contracts in accordance with the University
policies and procedures.
- Coordinates the preparation, periodic review , and approves cost
estimates; establishes project schedule and budget and reviews with
clients; Establishes milestones and monitors adherence to master plans,
budgets, design standards, and schedules.
- Reviews and approves contractor requests for payment. Participates in the
negotiation and approval of change orders within the project budget. Reports
on, manages and maintains the change order log and use of contingency for
assigned projects.
- Reviews design teams (architect, engineers, Construction Manager)
activities, including design compliance to Facility Management and Planning
standards, client's program, design phases, progress budgets during
design, contractor's schedule, RFI's, submittals, contingency
usage, and punch list; focuses on monitoring project milestones.
- Determines the need for and coordinates the implementation of required
services such as soil testing, surveys, utility changes or relocations,
hazardous material testing and abatement, special inspections, materials
testing, demolition, data and telephone, security systems
installations, city department reviews, and sign-offs.
- Obtains required permits, easements, certificates of occupancy, and
other documents as required from inter-department or outside agencies for
assigned projects. This requires coordination with outside agencies such as
the City & County of Denver's Department of Public Works, Denver Fire
Department, Denver Water, Colorado Department of Transportation,
Colorado Department of Public Health and Environment, RTD, etc.
- Acts as a liaison among project participants and resolves problems or
conflicts, including evaluation and recommendation on a range of solutions
to disputed issues or contractor claims.
- Has fiscal responsibility for the budgets that are related to position
responsibility areas. These responsibilities include the development,
forecasting, and monitoring of the budget, expenses, and
interdepartmental credits. It includes the procurement of supplies,
materials, equipment, and services.